Talent Acquisition Coordinator

Nox Group•Phoenix, AZ

18d

About The Position

At Nox Group, the Talent Acquisition Coordinator serves as the operational backbone of the Talent Acquisition function and owns the execution and coordination of the offer-to-hire process. The role manages offers, candidate coordination, pre-onboarding documentation, compliance requirements, and onboarding readiness accurately, efficiently, and consistently. It takes ownership of each candidate from recruiter hand-off through signed offer, verified pre-onboarding requirements, and transition to hired status in Greenhouse Recruiting (GHR), proactively removing barriers and supporting hiring velocity, quality, and a positive candidate experience. The coordinator is a critical checkpoint for collecting, validating, and tracking required pre-hire documentation for professional hires, including OSHA credentials, per diem paperwork, and other pre-employment documentation. The role also tracks new-hire pipelines and orientation readiness, helps maintain operating procedures and recruiting best practices, and collaborates daily with onboarding, payroll, human resources, people experience, and operations support teams. This is a safety-sensitive position; applicable policies, including drug testing and background checks, apply.

Requirements

3–5 years of experience in recruiting coordination, talent acquisition operations, human resources, or a highly organized administrative role preferred.
Experience working within an applicant tracking system (ATS).
Working knowledge of recruiting and HR processes; experience supporting offer management, pre-employment, onboarding, or full-cycle recruiting preferred.
Exceptional organizational skills and ability to manage a high-volume, variable workload while maintaining accuracy, urgency, and diligence.
Ability to take ownership of processes and drive tasks through completion, proactively identifying and resolving issues that could delay hiring.
Strong problem-solving and critical-thinking skills, including identifying inefficiencies and proposing practical solutions.
Ability to help develop, implement, and maintain recruiting best practices that improve hiring velocity, candidate experience, process consistency, and quality.
Strong attention to detail when managing offer documentation, compensation details, approvals, candidate information, and ATS data integrity.
Ability to coordinate effectively across recruiters, hiring managers, HR, compensation, and other internal stakeholders.
Strong sense of urgency and ability to recognize and prioritize time-sensitive hiring activities and candidate needs.
Excellent written and verbal communication skills for clear, professional, and timely communication with candidates and internal stakeholders.
Ability to work independently, exercise sound judgment, and determine when to act, recommend a solution, or escalate an issue.
Process-minded approach and interest in simplifying workflows, reducing bottlenecks, and improving recruiting effectiveness.
Ability to track offer-stage activity, identify trends or bottlenecks, and provide visibility into offer status, aging, acceptance, and hiring progress.
Compliance with applicable safety-sensitive position policies, including drug testing and background checks.

Nice To Haves

Greenhouse Recruiting experience is highly preferred.
Bilingual skills are a plus.
Experience supporting offer management, pre-employment, onboarding, or full-cycle recruiting is preferred.

Responsibilities

Provide a high level of customer service to candidates and internal stakeholders.
Identify bottlenecks, recurring issues, and process improvement opportunities in the offer-to-hire process; recommend solutions and partner with Talent leadership to implement recruiting best practices.
Help document and maintain offer management and pre-onboarding operating procedures.
Own the end-to-end offer process in Greenhouse Recruiting, from recruiter hand-off through signed offer and transition to hired status.
Generate offers and verify compliance requirements.
Manage and collect pre-hire documentation, including OSHA credentials, per diem paperwork, and other required pre-employment documentation; validate that requirements are accurate, complete, and on file before candidates transition to the onboarding team or start.
Execute the hire process and hand candidates off to the onboarding team.
Track new-hire pipelines, candidate status, orientation readiness, and onboarding progress.
Provide pre-onboarding candidate and applicant communication support and assist Talent Acquisition specialists during the offer stage.
Verify that information flows correctly from the applicant tracking system to the appropriate teams, including employee referral reporting to Payroll.
Collaborate daily with Onboarding, Payroll, Human Resources, People Experience, and the Operations Executive Assistant Team.
Serve as a first line of support for questions about offer management and pre-onboarding Talent Acquisition procedures and best practices.
Proactively identify and resolve issues that could delay offers, start dates, or candidate progression.
Track offer-stage activity and provide visibility into offer status, aging, acceptance, and hiring progress.