Talent Acquisition Coordinator
About The Position
The Talent Acquisition Coordinator provides recruiting support by coordinating and streamlining activities across the recruitment process. Embedded with technology stakeholders and recruitment delivery teams, the coordinator serves as a central point of contact for candidates and internal stakeholders, maintaining clear communication, supporting interview logistics, and safeguarding data integrity and process compliance. The position is based in a modern corporate office in North Austin and operates in a fast-paced recruiting environment. It involves extensive use of applicant tracking systems and recruiting tools, particularly Workday and MS Teams, along with standard office technologies for video and phone interviews. The role supports high-volume scheduling and complex coordination, with the possibility of contract extension or conversion after an initial 12-month engagement.
Requirements
- Strong organizational and prioritization skills to manage complex schedules and concurrent requests.
- Ability to manage multiple high-priority requests while maintaining accuracy and attention to detail.
- Excellent written and verbal communication skills for interacting with candidates and internal stakeholders.
- Demonstrated scheduling and coordination experience, ideally in recruiting, talent acquisition, or HR.
- Ability to work effectively with recruiters, hiring managers, candidates, and external contacts.
- Strong time management skills and flexibility to adapt to changing priorities and high-volume demands.
- Problem-solving and critical-thinking skills to address scheduling issues, conflicts, and unexpected changes.
- Ability to take initiative, navigate a corporate environment, and work with minimal supervision.
- Experience with applicant tracking or recruiting systems; familiarity with Workday is preferred.
Nice To Haves
- Hands-on experience with Workday or a similar applicant tracking system.
- Prior recruiting coordination experience supporting interview scheduling and candidate logistics.
- A background in human resources or recruiting, with exposure to corporate recruiting processes.
- Experience supporting high-volume scheduling in a large technology organization or fast-paced corporate recruiting function.
- Comfort working with technology stakeholders and recruitment delivery teams in complex organizational settings.
- Relevant coordination and scheduling experience from any industry.
Responsibilities
- Coordinate phone, video, onsite, and MS Teams interview scheduling with recruiters, hiring managers, interviewers, and candidates.
- Manage interview logistics, including room reservations and conferencing details, and ensure participants receive accurate information in a timely manner.
- Reschedule interviews as needed while balancing changing priorities and availability.
- Prioritize incoming coordination requests to meet deadlines and support high-volume recruiting needs.
- Communicate promptly and professionally with candidates and stakeholders, providing updates and clarifying next steps.
- Facilitate candidate travel and expense requests and reimbursement processes in accordance with established guidelines.
- Help coordinate Talent/Super Days and support the successful execution of high-volume interview events.
- Serve as a primary candidate contact throughout the recruitment lifecycle and guide candidates through each stage.
- Welcome and escort candidates for onsite interviews when applicable.
- Resolve ad-hoc issues such as scheduling conflicts, delays, and interviewer no-shows.
- Participate in interview debrief calls when applicable and help capture and execute follow-up actions.
- Follow established recruiting processes and procedures.
- Maintain accurate candidate and interview information in applicant tracking systems and recruiting tools.
- Partner with the broader and global talent acquisition team on initiatives and projects that support continuous improvement of recruiting operations.
- Anticipate needs and identify opportunities to improve scheduling and coordination workflows.
Benefits
- Medical, dental, and vision coverage, if eligible.
- Critical illness, accident, and hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contribution options, if eligible.
- Voluntary life and AD&D insurance for employees and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off or leave, including PTO, vacation, or sick leave, if eligible.
- Onsite gyms, cafes, and convenient parking are available at the office.
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What This Job Offers
Education Level
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