Talent Acquisition Coordinator
About The Position
CTG is seeking a Talent Acquisition Coordinator for a client in Buffalo, New York. This is a three-month assignment, with four days onsite and flexibility to work from home one day per week. The coordinator supports Talent Acquisition staff across the organization, helping manage recruitment and hiring activities and serving as a key point of contact for candidates, employees, and hiring teams. The role requires professional customer service, discretion with confidential information, and the ability to manage competing priorities accurately and efficiently. The position has no direct supervisory responsibilities. It may include assisting with employee training and coordinating team workflows.
Requirements
- High school diploma or GED.
- At least one year of administrative experience in an HR Direct Service Center or comparable environment.
- Strong verbal and written communication skills and a professional, customer-focused approach.
- Excellent organizational, time management, and prioritization skills.
- Ability to manage multiple competing priorities while maintaining accuracy and attention to detail.
- Strong critical-thinking and problem-solving skills.
- Ability to handle confidential information with discretion.
- Excellent verbal and written English communication skills and ability to interact professionally with a diverse group.
Nice To Haves
- Experience supporting Talent Acquisition, recruiting coordination, interview scheduling, or HR administration.
- Familiarity with applicant tracking systems and HR programs.
- Knowledge of talent acquisition policies, procedures, and onboarding activities.
- Ability to work independently with limited supervision and contribute effectively to a team.
- Sound judgment and ability to respond to inquiries quickly and accurately in a fast-paced environment.
Responsibilities
- Coordinate candidate interviews, including scheduling, travel arrangements, and timely communication with candidates and hiring teams.
- Serve as a primary point of contact for internal and external customers by greeting visitors, answering multi-line phones, and directing inquiries.
- Provide administrative support to Talent Acquisition staff throughout recruitment and hiring.
- Administer employment testing and complete candidate background checks as directed.
- Maintain applicant tracking and HR systems, update candidate profiles, post requisitions, and manage candidate records.
- Prepare and distribute new hire packages, offer letters, welcome letters, and onboarding notifications.
- Coordinate pre-orientation onboarding calls, generate security lists, and review new hire documentation for completeness.
- Track and report recruitment and administrative results.
- Support process improvement initiatives, train new employees, and provide backup assistance to team leadership as needed.
- Maintain confidentiality and follow established internal control and compliance standards.
- Partner with Talent Acquisition staff to support hiring needs across the organization.
- Communicate professionally with candidates, recruiters, hiring managers, and employees at all organizational levels.
- Represent the organization professionally and provide strong customer service as a first point of contact for prospective candidates.
- Prioritize competing responsibilities while maintaining accuracy, responsiveness, and efficient workflow.
- May assist with employee training and team workflow coordination.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
