Talent Acquisition Assistant

Stony Brook University•Town of Brookhaven, NY

11d•Onsite

About The Position

The Talent Acquisition Assistant supports the Talent Acquisition Director and team with departmental operations and recruitment activities. The role provides support with job fairs, supply management, event coordination, and special projects, in a dynamic and fast-paced environment. The position is onsite at Stony Brook University Hospital at least two days per week, and more frequently as event management requires. The assistant helps organize job fairs and recruitment events, coordinate event logistics, maintain recruitment supplies, monitor related budgets, and support special projects such as process improvements, diversity initiatives, employer branding, intern and resident onboarding, and large-scale events. The role also partners with the University Relations team as needed. The position may be designated essential, meaning the employee may need to remain at or report to work during an institutional emergency. Hospital positions may be subject to changes in pass days and shifts as necessary. The role may require respiratory protection, which may prohibit facial hair. Before starting, the selected candidate must complete a pre-employment physical and medical clearance, an electronic reference check with at least three professional references, a four-panel drug screen, and applicable regulatory screenings, and provide copies of any required New York State licenses or certificates. The employer describes a comprehensive benefits package that includes generous leave, health insurance, and participation in the state pension system. The salary range is referenced in the posting, but no numeric amount is provided.

Requirements

Associate's degree and six months of experience in a human resources administrative support role.
Ability to manage multiple priorities and tasks and work in a fast-paced environment.
Demonstrated proficiency with Microsoft Office applications, including Word, PowerPoint, Advanced Excel, and Microsoft Outlook.
Ability to work collaboratively and independently.
Strong written and verbal communication skills.
Must be a team player able to work in a fast-paced environment.

Nice To Haves

Familiarity with PeopleSoft, Taleo, and/or other HR Information Systems.
Experience in a healthcare or hospital system Human Resources department.
Bachelor's degree.

Responsibilities

Assist in planning and organizing job fairs, including venue selection, registration, and promotional materials.
Coordinate team logistics for job fair attendance, including travel arrangements, booth setup, and staffing schedules.
Provide onsite support during job fairs to help ensure smooth operations and positive candidate experiences.
Maintain inventory of recruitment materials and office supplies and ensure adequate stock levels.
Order supplies as needed, with attention to timely delivery and cost-effectiveness.
Monitor budget allocations for recruitment-related expenses and provide regular updates to the team.
Assist with planning and executing recruitment events, including open houses, networking sessions, and campus visits.
Coordinate event logistics, including venue booking, catering, audiovisual setup, and guest accommodations.
Collaborate with internal stakeholders and external partners to coordinate events and align them with organizational goals.
Partner with the University Relations team to provide event assistance as needed.
Support Talent Acquisition team special projects, including process improvements, diversity initiatives, and employer branding campaigns.
Take on ad hoc tasks and responsibilities to support the Director and team's objectives.
Support large-scale projects such as intern onboarding, resident onboarding, and events.