Talent Acquisition Assistant
About The Position
The Talent Acquisition Assistant supports recruitment and talent acquisition operations by identifying, sourcing, evaluating, and vetting candidates. The role also helps strengthen recruitment partnerships, maintain the candidate database, and improve the organization’s digital presence. The assistant establishes and maintains relationships with colleges, universities, career centers, and other educational institutions; coordinates outreach, job postings, and candidate referrals; and develops academic and professional partnerships to expand talent pipelines. The role sources candidates through job boards, resume databases, professional networks, and other channels, reviews and evaluates applications against job requirements, maintains candidate records in applicant tracking systems, and coordinates candidate next steps. Additional duties include verifying requisitions and position requirements, conducting reference checks and coordinating background checks, supporting candidate qualification documentation, and handling sensitive information confidentially. The assistant also helps create recruitment advertisements and outreach content, supports employer branding and recruitment marketing, and maintains career pages, job postings, and other digital recruitment platforms. Other duties may be assigned.
Requirements
- Proven experience working in Human Resources or Recruitment.
- Hands-on experience with candidate sourcing, screening, and evaluation.
- Familiarity with job boards, resume databases, and Applicant Tracking Systems (ATS).
- Strong decision-making and problem-solving skills.
- Excellent verbal and written communication skills.
- Excellent interpersonal and relationship-building skills.
- Proactive and independent, with the ability to take initiative.
- Excellent time management skills and a proven ability to meet deadlines.
- Ability to develop and implement sourcing strategies for a variety of positions.
- Proficient with, or able to quickly learn, applicant tracking software and other recruitment systems.
- Proficient with Microsoft Office Suite or related software.
- Strong organizational skills and attention to detail.
- Ability to handle confidential information with professionalism and discretion.
- Bachelor's degree in Human Resources, Marketing, or a related field, or equivalent relevant work experience.
Nice To Haves
- Previous experience in recruitment, talent acquisition, human resources, or administrative support is strongly preferred.
Responsibilities
- Establish and maintain relationships with colleges, universities, career centers, and educational institutions.
- Coordinate recruitment outreach, job postings, and candidate referral opportunities.
- Identify opportunities to expand talent pipelines through academic and professional partnerships.
- Source candidates through job boards, resume databases, professional networks, and other recruitment channels.
- Review, screen, and evaluate resumes and applications against established job requirements.
- Maintain accurate candidate records and update applicant tracking systems.
- Identify qualified candidates and coordinate next steps in the recruitment process.
- Verify job requisitions and confirm position requirements and recruitment details.
- Conduct employment and professional reference checks when requested.
- Assist with candidate qualification verification and documentation when requested.
- Coordinate background checks.
- Maintain confidentiality and properly handle sensitive candidate information.
- Assist in developing job advertisements, recruitment materials, and candidate outreach communications.
- Create content to promote employment opportunities across relevant digital platforms.
- Support recruitment marketing initiatives and employer branding efforts.
- Assist with improving and maintaining the organization's online recruitment presence.
- Support updates to career pages, job postings, and professional digital platforms.
- Help strengthen the organization's digital footprint to attract qualified candidates.
- Perform other duties as assigned.
