T&M Billing Specialist

ACCO Engineered Systems•Columbus, OH

18d

About The Position

The T&M Billing Specialist reports directly to the Billing Manager. Approximately 70% of the role is devoted to time-and-materials billing, 25% to assisting project managers with cost research and code setup, and 5% to other accounting matters. The position works daily with project managers, customers, and other personnel, relying on diplomacy, teamwork, strong communication, and a customer-service approach to build effective working relationships. The role supports accurate, cost-recoverable billing and helps maximize billing potential. It investigates and resolves job and project cost issues, prepares monthly billing projections, supports project managers with job-cost analysis and change-order logs, and sets up new construction jobs in the accounting system. It also provides regional support and training for the company's accounting software, backs up billing functions, and becomes a key user of industry-specific accounting and project-management software. This is a non-exempt position with no direct reports. The schedule is Monday through Friday, with eight hours of work per day; hours begin and end between 8:00 a.m. and 5:00 p.m., with a one-hour lunch break and two rest breaks. Occasional overtime may be necessary for business needs. Travel to other office locations is required 0–5% of the time. The listed wage range is $24.23–$30.29 per hour. The role involves prolonged sitting, frequent reaching, and occasional standing, walking, and stooping, kneeling, or crouching. It requires frequently lifting or moving up to 10 pounds and occasionally up to 30 pounds, as well as close vision and the ability to adjust focus.

Requirements

At least 5 years of experience in billing or accounting.
Experience with PDF form-filler software.
Strong analytical and problem-solving skills, with attention to detail.
Strong proficiency in Microsoft Office, particularly Excel and Word.
Good verbal and written communication skills, including the ability to communicate effectively with project managers, customers, coworkers, and executives.
Ability to manage expectations, juggle conflicting priorities, work independently, and recognize when to seek help or clarification.
Ability to work in a fast-paced, deadline-driven environment and manage change and shifting priorities.
Initiative, follow-through, and an ability to take the lead on initiatives and meet commitments.
Ability to perform work with technical proficiency, understand its broader context, and identify opportunities to improve processes.

Nice To Haves

Bachelor's degree in a related field.
Construction industry experience.
Knowledge of ERP cost reporting.
Experience with JD Edwards.

Responsibilities

Assist the Billing Manager in implementing sound, cost-recoverable T&M billings to maximize billing potential.
Research and resolve job and project cost issues through investigation and analysis.
Prepare monthly billing projections and submit them for invoice preparation on time.
Assist project managers with job-cost reports and analysis, and maintain change-order logs.
Set up new construction jobs in the system, assign cost-tracking numbers, and communicate with project managers in a timely manner.
Research issues regionally and explain or train personnel on the company's accounting software.
Back up billing functions, including invoice entry, document preparation, and document storage.
Address billing- and cost-related questions and issues from project managers and sales managers.
Learn and serve as a key user of industry-specific accounting and project-management software.
Perform other duties and responsibilities as assigned by the manager.