T&I Senior Marketing Specialist 1

GAI Consultants•Cranberry, PA

22d

About The Position

GAI is seeking a skilled, motivated, results-driven Senior Marketing Specialist to support its Transportation & Infrastructure team. The role coordinates pursuit processes and prepares proposals, letters of interest, qualifications, and presentations; produces marketing collateral; and supports business-development goals in collaboration with business sector leaders and marketing, technical, and administrative staff. The ideal candidate is passionate about AEC pursuit success, process improvement, and proposal excellence, and brings strong organizational and communication skills, attention to detail, a client-first attitude, and the ability to work effectively under deadlines. The position contributes to proposal and business-development activities of varying scale, maintains pursuit data in Deltek Vantagepoint, and supports special projects and marketing initiatives. The specialist works under the guidance of senior staff and project or task managers in specific marketing areas, while progressing toward greater responsibility for task management and supervision of assigned work. Limited flexible hours, including nights and weekends, may be needed to meet proposal deadlines, and travel to surrounding states is required several times during the year. A vehicle is required for local travel. GAI describes its workplace as collaborative and multidisciplinary, with teams working across transportation, infrastructure, power, and energy markets. The company highlights meaningful work, career growth, flexibility, comprehensive benefits, wellness programs, employee discounts, and opportunities across the United States.

Requirements

At least 10 years of related experience as a proposal specialist or coordinator.
Associate degree focused on business, marketing, or a related area.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
Proficiency with Adobe Creative Suite.
Competent proofreading and editing skills.
Excellent communication and organizational skills.
Ability to document and process information quickly and accurately, with strong attention to detail.
Flexibility to balance priorities and manage multiple tasks simultaneously within tight schedules.
Ability to work independently and as part of a team.
Ability to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
Ability to travel to surrounding states several times throughout the year.
A vehicle for local travel is required.
A driver’s license.
Effective oral and written communication skills and the ability to interact well with colleagues, managers, and clients.

Nice To Haves

Prior experience in the AEC industry.
Experience with Deltek Vantagepoint or similar database programs.
Proposal writing and layout samples are strongly encouraged; applicants may include a URL on their resume or attach PDF samples.

Responsibilities

Participate in proposal kick-off meetings, task scheduling, reviews, production, and delivery.
Complete assigned proposal tasks and meet critical deadlines.
Coordinate with internal and external contacts to gather requested information and materials.
Track proposal efforts and ensure scheduled milestones are met.
Assist in writing marketing and technical content.
Proofread materials for continuity and compliance with legal, technical, and marketing specifications.
Support presentation development, rehearsals, materials, and logistics.
Maintain and populate detailed information in GAI’s Deltek Vantagepoint database.
Support marketing activities tied to pursuits, clients, and business plans, including conferences, events, sponsorships, design award submissions, speaker proposals and presentations, brochures, service briefs, and project profiles.
Assist with other programs and projects as identified.
Lead smaller or less complex to mid-sized proposal efforts, and support larger or more complex efforts under senior staff supervision.
Lead or support special projects under senior staff supervision.
Lead smaller or less complex to mid-sized business-development activities and support larger or more complex activities.
Lead updates to data-management systems for assignments and may lead special data-management projects under senior staff supervision.
Assist Task Managers and Project Managers with technical aspects of projects and support strategic planning efforts for a market or specialized area.
Progress in performing task management and assisting with supervision of technical studies within assigned tasks.
Maintain GAI procedures and protocols and assist with identifying and scoping technical studies required for projects.
Interact with staff, Project and Task Managers, Department Managerial Staff, and clients on technical issues at regular project meetings.