T&I Senior Marketing Specialist 1

GAI Consultants, Inc. • Orlando, FL

24d

About The Position

GAI is seeking a skilled, motivated, results-driven T&I Senior Marketing Specialist 1 to join its Transportation & Infrastructure team. The role coordinates proposal pursuits and prepares proposals, letters of interest (LOIs), qualifications, and presentations; produces marketing collateral; and supports business-development goals in collaboration with business sector leaders and marketing, technical, and administrative staff. The ideal candidate is passionate about pursuit success in the Architecture, Engineering, and Construction (AEC) industry, process improvement, and proposal excellence, and brings strong organizational and communication skills, attention to detail, deadline management, teamwork, and a positive, client-first attitude.

The specialist participates in proposal and business-development work under the direction and supervision of senior staff. Responsibilities may include leading smaller or less complex to mid-sized proposal efforts and business-development activities, supporting larger or more complex efforts, maintaining marketing data systems, and contributing to special projects. The position involves assisting with task management and technical studies within assigned tasks, maintaining company procedures and protocols, and working with project and task managers, department management, staff, and clients.

The role requires an associate degree focused on business, marketing, or a related area and at least 10 years of related experience as a proposal specialist or coordinator. Prior AEC industry experience is preferred. A driver’s license and a vehicle for local travel are required. The role may require flexible hours, including nights and weekends on a limited basis, to meet proposal deadlines, and travel to surrounding states several times throughout the year. Proposal-writing and layout samples are strongly encouraged.

Requirements

• At least 10 years of related experience as a proposal specialist or coordinator.
• Associate degree focused in business, marketing, or a related area.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Proficiency with Adobe Creative Suite.
• Competent proofreading and editing skills.
• Excellent communication and organizational skills.
• Ability to document and process information quickly and accurately with strong attention to detail.
• Flexibility to balance priorities and manage multiple tasks simultaneously within tight schedules.
• Ability to work independently and as part of a team.
• Ability to work flexible hours, including nights and weekends on a limited basis, to meet proposal deadlines.
• Ability to travel to surrounding states several times throughout the year.
• Valid driver’s license and a vehicle for local travel.
• Effective oral and written communication skills and ability to interact well with colleagues, managers, and clients.

Nice To Haves

• Prior AEC industry experience is preferred.
• Experience with Deltek Vantagepoint or similar database programs is a plus.
• Proposal-writing and layout samples are strongly encouraged; applicants may provide a URL on their resume or include PDF samples.

Responsibilities

• Participate in proposal kick-off meetings, scheduling, review, production, and delivery activities.
• Complete assigned proposal tasks and meet critical deadlines and scheduled milestones.
• Coordinate with internal and external contacts to gather requested information and materials.
• Assist in writing marketing and technical content.
• Proofread materials for continuity and compliance with legal, technical, and marketing specifications.
• Support presentation development, rehearsals, materials, and logistics.
• Maintain and populate detailed information in GAI’s Deltek Vantagepoint database.
• Support marketing activities for pursuit, client, and business-plan objectives, including conferences, events, sponsorships, design award submissions, speaker proposals and presentations, brochures, service briefs, and project profiles.
• Assist with other programs and projects as identified.
• Lead smaller or less complex to mid-sized proposal efforts and support larger or more complex efforts under senior staff supervision.
• Lead smaller or less complex to mid-sized business-development activities and support larger or more complex activities under senior staff supervision.
• Lead updates to data-management systems related to assigned work and may support special data-management projects.
• Assist task and project managers with technical aspects of projects and contribute to strategic planning and business-development support.
• Assist with supervision of technical studies within assigned tasks, maintain company procedures and protocols, and help identify and scope technical studies required for projects.
• Communicate with staff, project and task managers, department managers, and clients on technical issues at project meetings.

Benefits

• Market-based, competitive compensation.
• Performance-driven recognition and development bonuses.
• Medical, dental, and vision plans.
• Company-paid short-term and long-term disability.
• Company-paid life insurance.
• Employee Assistance Program and wellness resources.
• Generous paid time off and seven paid holidays.
• Additional floating holiday.
• Paid maternity, paternity, and adoption leave.
• 401(k) with company match.
• Tuition reimbursement.
• Support and rewards for professional development and certifications.
• Employee discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree