Surgical Equipment Coordinator

Children's Hospital and Health System•Milwaukee, WI

About The Position

Children’s Wisconsin is seeking a Surgical Equipment Coordinator to connect clinical needs with operational solutions while keeping patient care at the center of decisions. The role is the primary point of contact for the Operating Room department in obtaining appropriate capital equipment, disposables, and physician preference items. It serves as a liaison among surgeons, OR leadership and staff, Supply Chain, Clinical Engineering, Sterile Processing, Infection Control, Finance, Legal, and vendors to coordinate equipment, supplies, and services. The coordinator manages capital equipment processes, physician preference item requests, procurement workflows, department expense monitoring, scheduling-related resources, and operational support. The position partners with Supply Chain on contracts and with Sterile Processing on Instructions for Use, backup stock, and replacement instruments. This is a first-shift position, Monday through Friday. Children’s Wisconsin is an equal opportunity and affirmative action employer committed to a diverse and inclusive environment.

Requirements

Associate's degree required.
At least 2 years of experience as a Surgical Tech in an Operating Room or at least 2 years of experience as an RN in an Operating Room required.

Nice To Haves

At least 1 year of Pediatric OR experience.
CST—Certified Surgical Technologist certification from The National Board of Surgical Technology and Surgical Assisting.

Responsibilities

Serve as the primary point of contact for the OR department to obtain appropriate capital equipment, disposables, and physician preference items.
Coordinate equipment, supplies, and services as the liaison among surgeons, OR leadership and staff, Supply Chain, Clinical Engineering, Sterile Processing, Infection Control, Finance, Legal, and vendors.
Manage capital equipment processes, including intake, prioritization, quote gathering, Workday requisitions, monthly capital review meetings, and follow-up on approvals and implementation.
Coordinate physician preference items by facilitating requests, evaluating needs, and aligning with contracting, Supply Chain, Sterile Processing, and clinical stakeholders.
Initiate and track procurement workflows in Workday, including WSS requests for new items or trials, requisitions for goods and services, new supplier requests, and legal services requests.
Monitor department expenses, track high-cost implants, participate in monthly financial reviews, and support cost-per-case analysis efforts.
Coordinate scheduling-related resources, including preference card accuracy, vendor communication, specialty equipment and implants, laser rentals, neuromonitoring services, and mitigation of equipment conflicts.
Provide operational support, including MEOC preparation, Origami review follow-ups, SBAR development, and participation in recurring team meetings.
Partner with Supply Chain to facilitate contract requests, renewals, and extensions, including legal reviews.
Partner with Sterile Processing to collect and share Instructions for Use (IFUs), order backup stock, and obtain replacement instruments as needed.