Surgical Equipment Coordinator

Children's Wisconsin•Milwaukee, WI

About The Position

Children’s Wisconsin is seeking a Surgical Equipment Coordinator to connect surgeons, operating room teams, and support departments, helping ensure surgical teams have the equipment, instruments, implants, and supplies needed for patient care. The coordinator is the primary point of contact for the OR department regarding capital equipment, disposables, and physician preference items, and serves as a liaison among clinical teams and operational partners. The role coordinates equipment, supplies, and services with surgeons, OR leadership and staff, Supply Chain, Clinical Engineering, Sterile Processing, Infection Control, Finance, Legal, and vendors. It manages capital equipment processes, physician preference item requests, procurement workflows, department expense monitoring, and scheduling-related resources. The position also provides operational support, partners on contract requests and renewals, and works with Sterile Processing on Instructions for Use, backup stock, and replacement instruments.

Requirements

Associate’s degree required.
At least 2 years of experience as a Surgical Tech in an Operating Room or at least 2 years of experience as an RN in an Operating Room required.

Nice To Haves

At least 1 year of Pediatric OR experience preferred.
CST-Certified Surgical Technologist certification from The National Board of Surgical Technology and Surgical Assisting preferred.

Responsibilities

Serve as the primary point of contact for the OR department to obtain capital equipment, disposables, and physician preference items.
Liaise with surgeons, OR leadership and staff, Supply Chain, Clinical Engineering, Sterile Processing, Infection Control, Finance, Legal, and vendors to coordinate equipment, supplies, and services.
Manage capital equipment processes, including intake, prioritization, quote gathering, Workday requisitions, monthly capital review meetings, and follow-up on approvals and implementation.
Coordinate physician preference items by facilitating requests, evaluating needs, and aligning with contracting, Supply Chain, Sterile Processing, and clinical stakeholders.
Initiate and track procurement workflows in Workday, including WSS requests for new items or trials, requisitions for goods or services, new supplier requests, and legal services requests.
Monitor department expenses, track high-cost implants, participate in monthly financial reviews, and support cost-per-case analysis efforts.
Coordinate scheduling-related resources, including preference card accuracy, vendor communication, specialty equipment and implants, laser rentals, neuromonitoring services, and mitigation of equipment conflicts.
Provide operational support, including MEOC preparation, Origami review follow-ups, SBAR development, and participation in recurring team meetings.
Partner with Supply Chain on contract requests, renewals, and extensions, including legal reviews.
Partner with Sterile Processing to collect and share Instructions for Use (IFUs) and order backup stock and replacement instruments as needed.