Surgery Center Coordinator (Admissions Clerk)
About The Position
The Surgery Center Coordinator (Admissions Clerk) coordinates surgical procedure scheduling and assists with the facility’s daily operations in accordance with applicable federal and state requirements and surgery center policies and procedures. The role supports scheduling and reception activities, promotes communication throughout the facility, and performs clerical and reception duties. The coordinator prepares and maintains patient surgery charts and related medical records, gets charts ready for pre-operative appointments and surgery, organizes documents after procedures, and routes or scans records into the appropriate files and systems. The position also assists patients and authorized staff with medical records and performs general office tasks while following patient privacy, safety, and service standards.
Requirements
- High school diploma or equivalent.
- At least two years of experience working in a medical office.
- Familiarity with medical and ophthalmic terminology.
- Familiarity with Microsoft applications and practice management systems.
- English language proficiency.
- Ability to sit for up to eight hours, frequently reach with hands and arms, and repeat the same movements.
- Ability to occasionally stand, walk, and lift up to 20 pounds.
Nice To Haves
- Bachelor’s degree preferred.
- Experience in an ophthalmology or optometry clinic or an Ambulatory Surgery Center preferred.
- Compulink knowledge is a plus.
- Bilingual skills preferred; Spanish is a plus.
Responsibilities
- Prepare, organize, and retain patient surgery charts according to practice retention periods, and notify the Medical Records Coordinator when records are ready for destruction.
- Prepare surgical charts for pre-operative care by entering patient details, procedure information, and procedure dates on surgical forms for nursing and surgical staff.
- Pull pre-op, YAG, and IOL charts two days before appointments and verify that they are ready.
- Assemble medical records, including the IOL calculation sheet, in the surgery chart in standard order after pre-op.
- Prepare surgery ID wristbands, check patient temperatures at check-in, and put surgery charts in appointment order one day before surgery.
- Retrieve post-op surgery charts and route them to the appropriate office.
- Log charts and other documents sent between offices.
- Retrieve patients’ operative reports, scan them into the electronic medical record, file them in the surgery file, and arrange records in final order.
- Scan surgery charts, check scans for completeness, upload files to the applicable computer drive, and file charts in the appropriate cabinet.
- Prepare and maintain an inventory of blank surgery charts for new surgical patients, including required forms and documents.
- Retrieve patient medical records for physicians, nurses, and other authorized employees.
- Perform administrative duties such as scanning, copying, answering telephones, faxing, and sorting.
- Follow applicable policies and procedures and take precautions to establish a safe work environment.
- Maintain strict patient protocols in accordance with practice policies and HIPAA requirements.
- Perform duties according to SoCal Eye’s Service Standards of Excellence and Teamwork.
- Perform other duties as assigned and work overtime as needed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
