Support Services Administration Assistant - Health District Clinic Services Admin - 3

Brazos County•Bryan, TX

11d•$45,136 - $47,403

About The Position

Performs clerical and other support services for an assigned division of the Brazos County Health District. Duties vary by division and may include handling client records and payments, supporting public health clinics, assisting visitors and callers, and completing routine administrative work. The role is non-supervisory and may involve clinics within or outside city limits, translation for county personnel, travel, and fieldwork.

Requirements

High school diploma or equivalent plus one year of clerical experience, or an equivalent combination of education and experience providing the required knowledge, skills, and abilities.
Knowledge of basic math, personnel policies and procedures, and standard office practices.
Required computer skills in Word, Excel, PowerPoint, Outlook, and data processing.
Ability to establish and maintain effective working relationships with county employees, governmental agency representatives, and the public.
Ability to communicate effectively orally and in writing; operate standard word-processing and spreadsheet software and standard office equipment; read and interpret policies, procedures, and medical records; and deal effectively with the public.
Valid Texas Driver’s License.
Ability to meet the described physical demands, including occasionally lifting or moving objects weighing up to 20 pounds.

Nice To Haves

Knowledge of the immunization schedule.
Ability to speak and write Spanish.

Responsibilities

Collect and enter client information into the computer; read, validate, and print client records; provide information to clients; collect fees and issue receipts for medical services.
Collect fees and issue receipts and invoices for services and permits such as septic system licenses, food handlers cards, re-inspections, site evaluations, sanitation and foster home inspections, and food establishments and concessions.
Greet the public, answer telephones and take messages, direct callers and visitors to appropriate services, and forward electronic faxes and distribute printed faxes.
Assist nurses with immunization, tuberculosis, sexually transmitted disease, and adult health clinics.
Assemble charts for daily appointments; prepare information sheets and copies; complete Medicaid billing forms; notify nurses of client visits; schedule follow-up appointments; enter records into a database; and scan files into Laserfiche.
Generate service reminders or delinquent appointment notifications for clients.
Perform routine administrative and clerical work, including email correspondence, managing faxes and patient records, preparing reports, and taking mail to the assigned drop-off area.
Assist with clinics within or outside city limits as needed.
Act as a translator for county personnel as needed.
Comply with the current Brazos County Employee Handbook and Personnel Policies and district supplements.