Supplemental HR Coordinator

Memorial Hermann Health System•Salt Lake City, UT

1d•Hybrid

About The Position

The Supplemental HR Coordinator provides department support and routine secretarial and administrative assistance to one or more non-executive individuals. This is a hybrid role with a Monday-through-Friday schedule from 8 AM to 5 PM. The position involves handling correspondence, calls, mail, office supplies and equipment, meeting and travel coordination, and administrative projects. The coordinator is expected to maintain confidentiality and professionalism, contribute to a safe and organized work environment, support organizational goals, and provide compassionate, personalized service to patients and colleagues.

Requirements

One year of experience providing administrative support in a professional setting.
Effective written and oral communication skills.
Ability to use a personal computer and related software to perform job duties.
Excellent customer service skills.
Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
Ability to handle confidential and sensitive information and situations with integrity, confidentiality, and professionalism.
Strong interpersonal skills and ability to work as part of a team.
Strong problem-solving skills.
Organizational and time-management skills.

Nice To Haves

Experience in a healthcare setting.
Ability to take and transcribe dictation.

Responsibilities

Type reports, letters, memoranda, and other correspondence.
Answer and route phone calls, take messages, and greet visitors.
Open, sort, and distribute departmental mail.
Collaborate with management on projects and independently complete previously delegated tasks.
Maintain an organized, clean, and tidy workspace.
Monitor and replenish office supplies as needed.
Monitor and use office equipment and materials, including computers, printers, fax machines, copiers, and physical files.
Arrange and schedule management meetings, appointments, and events; coordinate calendars, reserve meeting spaces, plan travel for out-of-town conferences, and remind participants about upcoming events.
Take meeting notes and transcribe them into emails, documents, or spreadsheets as needed.
Meet mandatory and continuing education and skills competency requirements; support department goals and serve as a preceptor, mentor, and resource to less experienced staff.
Ensure safe care for patients, staff, and visitors and follow Memorial Hermann policies, procedures, and standards, including budget, time, supply, productivity, and service-quality requirements.
Model Memorial Hermann service standards by providing safe, caring, personalized, and efficient experiences to patients and colleagues.
Perform other duties as assigned.