Supervisory Operations Specialist

United States Fleet Forces Command•Fort Meade Naval Facilities, MD

About The Position

This public notice flyer announces anticipated vacancies; applications are not accepted through the flyer, and there may or may not be positions filled from it. Interested applicants must follow the instructions in the “How to Apply” section. Notice of Result letters will not be sent to applicants who respond to the flyer. The Supervisory Operations Specialist serves as the principal advisor to the Director/Commander on administrative operations and strategic resource planning, and exercises full supervisory authority over the Administrative and Awards Organization. The position performs as the Administration and Awards Division Chief, directing, coordinating, and integrating administrative, logistical, human capital, and resource management functions across the organization. The role aligns workflows such as human resources, financial planning, and budget formulation with strategic mission goals; establishes long-range schedules and priorities; analyzes operational metrics to mitigate risks and implement organization-wide improvements; and oversees branch-level budget formulation and execution. The position is in the Defense Civilian Intelligence Personnel System (DCIPS), an excepted-service system that does not confer competitive status. It requires a Top Secret security clearance and access to Sensitive Compartmented Information (SCI), periodic polygraph examinations, pre-employment drug testing, and travel up to 20% of the time. A two-year DCIPS trial period may be required. Recruitment incentives may be authorized for eligible new hires. Federal employees have access to a benefits package, with specific eligibility dependent on position type.

Requirements

U.S. citizenship.
Must be determined suitable for federal employment.
Must participate in the direct deposit pay program.
Must successfully pass the E-Verify employment verification check if new to the Department of the Navy.
Must obtain and maintain a Top Secret security clearance and access to Sensitive Compartmented Information (SCI).
Must successfully complete pre-employment drug testing and be subject to random testing.
Must acknowledge in writing acceptance of a DCIPS excepted-service appointment, which does not confer competitive status.
Must undergo periodic polygraph examinations.
Must be registered for Selective Service if male and born after December 31, 1959.
Must have at least one year of specialized experience at or equivalent to the next lower grade level (GG/GS-13) or pay band in federal service, or equivalent experience in the private or public sector.
Specialized experience includes managing time-sensitive controlled correspondence; coordinating legal, technical, and policy reviews; evaluating policy compliance and organizational impacts; advising on complex organizational problems; and coordinating senior-level executive correspondence.
Travel up to 20% of the time.
May be required to complete a two-year DCIPS trial period.

Responsibilities

Serve as principal advisor to the Director/Commander on administrative operations and strategic resource planning.
Exercise full supervisory authority over the Administrative and Awards Organization.
Conduct morning synchronization meetings to prioritize daily administrative, HR, and logistical tasks, and brief the director on budget execution, critical personnel actions, and facility status.
Direct, coordinate, and integrate administrative, logistical, human capital, and resource management functions across the organization as Administration and Awards Division Chief.
Align workflows, including human resources, financial planning, and budget formulation, with strategic mission goals.
Establish long-range schedules and assign high-level priorities.
Analyze complex operational metrics to mitigate risks and implement command-wide process improvements.
Oversee branch-level budget formulation and execution.
Track, vet, and ensure complete, accurate, and timely responses to time-sensitive controlled correspondence.
Coordinate comprehensive legal, technical, and policy reviews of high-priority correspondence and collaborative documents before senior leadership signature.
Evaluate staff replies for responsiveness and consistency, assess downstream impacts, and enforce departmental and administration policy compliance.
Advise on solutions to complex organizational problems and recommend improvements to staffing, workflow efficiency, and resource allocation.
Coordinate with upper and lower echelons and initiate final responses to executive correspondence.