Supervisor - Proposal Management

Blattner

3d•$91,419 - $132,558

About The Position

The Supervisor of Proposal Management oversees the proposal team's daily operations and the preparation of assigned proposals, from concept through client presentation. The role establishes consistent processes and works closely with estimators, writers, editors, graphic designers, and business development. It supervises Estimating Assistants, manages assignments, and collects and organizes proposal content. The position also provides marketing-related services as needed by business operations. The supervisor ensures proposals meet budget and timeline objectives, are professional and credible, and follow established procedures. The role also identifies and delivers marketing materials for business units, supports internal and external communications, and participates in business development and client relationship building. The company operates in the construction and renewable energy sectors, with headquarters in Avon, Minnesota.

Requirements

Bachelor’s degree or an equivalent combination of education and experience.
At least 3 years of applicable experience, including 0–2 years of leadership experience, training, or an equivalent combination of education and experience.
Ability to represent the company professionally.
Ability to read and understand RFPs, purchase orders, contracts, and cost coding systems.
Effective verbal and written communication skills.
Computer skills, including Microsoft Suite and Adobe.
Ability to work accurately and quickly under pressure.
Working knowledge of established proposal processes and ability to provide direction and feedback to support staff.

Responsibilities

Review proposal instructions and provide recaps for the team.
Prepare proposals that meet budget and timeline objectives.
Schedule meetings, complete outlines, and track proposal progress.
Oversee team workload, priorities, and schedules to keep proposals on time and within established procedures.
Assist in creating templates and timelines for gathering and maintaining company information.
Assist with preparing, printing, binding, and delivering finished proposals to clients.
Maintain knowledge of approved company vendors, estimating methods, and project execution procedures.
Obtain project feedback and incorporate process improvements into future proposals.
Ensure completed proposals are professional, cohesive, and credible.
Assess, design, and deliver marketing materials identified as needs by business units, and build relationships across those units to understand and meet their needs.
Respond to marketing requests from business units and provide customer service to their key stakeholders.
Assist the Communications department with internal and external communications, including social media, internal articles, graphic design, trade shows, and conferences.
Supervise Estimating Assistants by assigning work, providing daily direction and feedback, and reviewing day-to-day performance.
Maintain personal and professional ethics and comply with and enforce company policies and procedures.
Write and present proposals; support business development by enhancing existing client relationships and fostering new ones.
Develop and maintain working relationships with clients, subcontractors, vendors, and coworkers to strengthen the company's position, resolve issues, solicit business, and formulate estimates.
Keep informed about technologies and processes that could lower costs or improve work-product quality.
Attend estimating meetings as required.
Perform additional assignments as directed by the supervisor.