Senior Proposal Management Analyst

ASRC Federal•Reston, VA

2d•Remote

About The Position

ASRC Federal is seeking a Proposal Coordinator to join its growing Proposal Operations Center. This remote position requires travel primarily within the Washington, DC metropolitan area, with occasional travel throughout the United States, and may require working onsite with bid teams during proposal development. The role collaborates with Growth Operations leaders, including Proposal Managers, Capture Managers, Operations, and other functional teams, to support the development and production of proposals and business-development materials such as RFI responses and oral presentations. It handles administrative and logistical aspects of proposal development across projects of varying durations and complexity, including small, mid-size, and large, complex RFPs. The ideal candidate has strong SharePoint administration and desktop publishing skills, is highly organized, and can manage logistics, maintain configuration control, and work collaboratively across diverse teams. The position also serves as the proposal support lead on low-complexity proposals, taking on additional leadership responsibilities. ASRC Federal offers competitive pay and benefits. Benefits may include health care, dental, vision, life insurance, a 401(k), education assistance, and paid time off, including PTO, holidays, and other paid leave required by law. Compensation depends on factors including experience, skills, education, geographic location, internal equity, and business needs.

Requirements

At least 7 years of experience as a Proposal Coordinator for Federal Government proposals.
At least 7 years of SharePoint experience.
At least 7 years of desktop publishing experience with Microsoft and Adobe products.
Ability to operate or learn production-grade copiers.
Demonstrated ability to interpret and understand Government solicitation documents.
Strong personal accountability, ownership, and interpersonal skills.
Clear and effective verbal and written communication skills.
Ability to coordinate multiple simultaneous assignments.
Ability to work effectively in a team environment.
Willingness to work non-traditional hours, including nights, weekends, and holidays, as needed.
Ability to travel and work onsite with bid teams during proposal development.

Nice To Haves

Familiarity with AI and proposal automation tools such as VisibleThread, MS Copilot, and PleaseReview.
Experience supporting oral proposal development, including slide creation and formatting.

Responsibilities

Manage multiple concurrent proposal projects and maintain real-time status updates.
Maintain configuration control and perform SharePoint administrative tasks for proposal sites.
Prepare proposal templates aligned with RFP requirements and the Compliance Matrix provided by the Proposal Manager.
Provide desktop publishing support for proposal milestones, including color team reviews, final production, and delivery.
Create and maintain the proposal wall, virtually and in hard copy when required.
Manage proposal logistics, including scheduling proposal rooms and ensuring they are properly set up for the proposal team.
Maintain the proposal library by preparing files and archiving them.
Prepare Production Plans and detailed notes outlining submission requirements, file formats, naming conventions, and size limitations.
Work with the Graphic Artist to track graphic submissions and edits and proof changes as needed.
Collaborate with Proposal Managers, Capture Managers, Proposal Writers, Graphic Artists, Operations, and other functional teams.
Serve as the proposal support lead on low-complexity proposals and take on additional leadership responsibilities.