Supervisor Admin Services

Areté•Los Angeles, CA

3d•$90,000 - $95,000•Onsite

About The Position

As a Supervisor of Administrative Services at Areté, you will provide leadership and operational oversight for administrative services across assigned offices and supervise a small team of administrative professionals. You will work closely with the Manager of Administrative Services, company leadership, and cross-functional departments to ensure administrative operations are efficient, consistent, responsive, and aligned with organizational needs. This is an onsite, exempt, supervisory, full-time position. Standard working hours are Monday through Friday, 8:00–5:00, with occasional flexibility and travel as required to support business needs, meetings, and company events. U.S. citizenship is required. Successful passage of a criminal background screen and a Department of Transportation (DOT) drug test is required. Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Requirements

Five or more years of progressive administrative, office operations, or business operations experience.
Previous supervisory, team leadership, or management experience.
Experience with budgeting, purchasing, vendor management, or financial administration.
Experience developing, documenting, and improving processes and procedures.
Experience coordinating projects, meetings, events, or executive-level administrative support.
Strong written, verbal, interpersonal, organizational, and problem-solving skills.
Ability to manage multiple priorities and deadlines with limited supervision.
Proficiency with Microsoft 365 applications, including Excel, SharePoint, Outlook, Teams, Word, and PowerPoint.
U.S. citizenship is required to meet position eligibility.
Successful passage of a criminal background screen and a Department of Transportation (DOT) drug test is required to meet position eligibility.
Must meet eligibility requirements for access to classified information following a government security investigation.

Nice To Haves

Bachelor’s degree in Business Administration, Management, or a related field; an equivalent combination of education and relevant experience may be considered.
Ability to maintain confidentiality, exercise sound judgment, and make operational decisions within delegated authority.
Experience with process automation, workflow systems, or administrative technology.

Responsibilities

Provide day-to-day supervision, direction, coaching, mentoring, workload coordination, and development support for a small administrative team.
Serve as the primary backup to the Manager of Administrative Services during absences, providing continuity of leadership, operational oversight, escalation support, and direction to the administrative team within delegated authority.
Oversee day-to-day administrative operations, including office readiness, supplies, equipment, vendors, visitors, space needs, office moves, and coordination with Facilities, IT, Security, HR, Finance, and other departments.
Evaluate, develop, document, implement, and maintain administrative processes, procedures, workflows, standards, and training materials to improve efficiency and consistency.
Manage and monitor assigned administrative and office-related budgets, purchasing, expenditures, forecasting, documentation, and cost-saving opportunities.
Coordinate and support internal and external meetings, leadership activities, company events, catering, meeting logistics, materials, visitors, and administrative support for executive leadership as needed.
Provide responsive, professional support to employees, leadership, visitors, vendors, and external partners, and serve as an administrative resource and escalation point.
Lead or participate in administrative projects and company-wide initiatives, coordinate cross-functional projects, track timelines and risks, and provide special-project support as assigned.
Make day-to-day operational decisions within established policies, procedures, budgets, and delegated authority, and escalate matters requiring management approval.
Handle sensitive and confidential information appropriately and represent Administrative Services professionally across the organization.
Travel as required to support business needs, meetings, and company events.