Supervisor, Accounts Receivable

Akam Associates Inc.•Dania Beach, FL

About The Position

The Accounts Receivable Supervisor serves as the department's subject matter expert for special assessments and complex unit owner account matters, ensuring accurate account management, timely resolution of escalated issues, and exceptional customer service for clients and homeowners. The Accounts Receivable Supervisor is responsible for overseeing the daily operations of the Accounts Receivable team within the Client Finance Department. This position supervises staff responsible for accounts receivable processing, collections, estoppel requests, and customer service functions. The Accounts Receivable Supervisor ensures timely and accurate processing of receivables, maintains excellent service standards for clients, residents, owners, and internal stakeholders, and promotes compliance with company policies and financial controls.

Requirements

Minimum of 3 years of accounts receivable experience.
Minimum of 2 years of supervisory or leadership experience.
Experience with Florida Special Assessments required
Strong customer service and conflict resolution skills.
Proficiency in Microsoft Office Suite, particularly Excel.
Excellent verbal and written communication skills.
Strong analytical, organizational, and problem-solving abilities.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
Property management, homeowners association (HOA), condominium association, or real estate industry experience preferred.
Experience with Yardi software preferred.

Responsibilities

Supervise, train, mentor, and develop Accounts Receivable team members.
Monitor employee performance, productivity, and service levels.
Assist in conducting regular coaching sessions, performance evaluations, and corrective action when necessary.
Assist with recruiting, onboarding, and training new team members.
Foster a culture of accountability, collaboration, and continuous improvement.
Oversee the processing and posting of payments, assessments, fees, and other receivables.
Monitor aging reports and collection activities to ensure timely follow-up on outstanding balances.
Review account reconciliations and resolve complex account discrepancies.
Ensure accuracy and completeness of receivable records within property management software systems.
Assist with month-end closing activities related to accounts receivable.
Set up new clients in Click Pay and Yardi.
Identify opportunities to improve processes and increase operational efficiency.
Serve as the primary point of contact for all special assessment billing, payment plans, account maintenance, and related inquiries.
Oversee the setup, administration, and reconciliation of special assessments across managed communities.
Ensure special assessment charges are accurately posted and applied in accordance with board-approved resolutions and governing documents.
Research and resolve complex unit owner account inquiries, including payment discrepancies, account adjustments, unapplied payments, and historical account activity.
Review and approve account corrections, credits, refunds, and payment reallocations as necessary.
Partner with Property Managers, Boards of Directors, attorneys, and homeowners to resolve escalated account concerns.
Provide guidance and support to team members on complex account matters and unusual payment scenarios.
Maintain detailed documentation of account investigations, resolutions, and special assessment transactions.
Monitor compliance with company policies, association governing documents, and applicable state regulations regarding assessment collections.
Oversee the preparation and delivery of estoppel certificates in compliance with applicable laws, governing documents, and company standards.
Monitor turnaround times to ensure service level expectations are met.
Review escalated estoppel requests and resolve issues as needed.
Maintain accurate records and reporting related to estoppel activity.
Ensure exceptional customer service is provided to homeowners, residents, board members, title companies, attorneys, lenders, and internal stakeholders.
Handle escalated inquiries, complaints, and complex account issues.
Partner with Property Managers and other departments to resolve customer concerns efficiently.
Maintain professionalism and responsiveness in all communications.
Ensure adherence to company policies, accounting procedures, and internal controls.
Prepare and analyze departmental reports, performance metrics, and aging reports.
Monitor departmental workloads and allocate resources appropriately.
Support internal and external audits as required.
Stay current on industry regulations and best practices impacting receivables and estoppel processing.
Perform other duties, special projects, and responsibilities as assigned by management to support departmental and organizational objectives.