Supervisor, Accounts Payable

AAON, Inc.•Tulsa, OK

1d•Onsite

About The Position

The Supervisor, Accounts Payable is responsible for overseeing daily accounts payable operations and leading a team responsible for invoice processing, vendor support, payment preparation, and workflow management. This role contributes to organizational objectives by ensuring accurate, timely, and compliant processing of accounts payable transactions while maintaining strong internal controls and operational efficiency. The position serves as a functional lead for assigned accounts payable processes and systems, providing guidance, resolving complex issues, and supporting continuous improvement initiatives. This role plays a key part in maintaining vendor relationships, supporting financial reporting requirements, and achieving departmental performance objectives.

Requirements

Requires a Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline;
3+ years of experience in accounts payable, accounting, finance, or related financial operations, including lead or supervisory experience,
Or any combination of education and experience, which would provide an equivalent background.
Strong knowledge of accounts payable processes, invoice processing, payment workflows, and vendor management practices.
Knowledge of accounting principles, internal controls, and financial operations.
Strong analytical, problem-solving, and decision-making abilities.
Excellent organizational and time management skills.
Strong leadership and employee development capabilities.
Effective written and verbal communication skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong attention to detail and commitment to accuracy.
Proficiency with financial systems, reporting tools, and spreadsheet applications.
Ability to maintain confidentiality and handle sensitive financial information appropriately.
Ability to analyze operational and financial information and resolve complex issues.
Strong critical thinking, organizational, and decision-making capabilities.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Effective communication with employees, vendors, auditors, and business partners.
Ability to lead and support team performance in a dynamic environment.
Ability to sit or stand for extended periods while performing work activities.
Frequent use of computers and standard office equipment.
Visual acuity sufficient to review invoices, reports, financial records, and electronic information.
Ability to remain focused while managing multiple deadlines and operational priorities.

Nice To Haves

Experience supporting high-volume transaction environments, process improvement initiatives, financial controls, and enterprise financial systems.

Responsibilities

Supervise daily accounts payable operations to ensure accurate and timely processing of invoices, payment requests, and related financial transactions.
Assign, prioritize, and monitor team workloads to ensure service levels, deadlines, and quality standards are achieved.
Provide leadership, training, coaching, and technical guidance to accounts payable team members.
Review, approve, and resolve complex invoice discrepancies, payment exceptions, vendor issues, and workflow challenges.
Monitor accounts payable activities to ensure compliance with company policies, internal controls, and financial procedures.
Serve as a departmental resource for accounts payable processes, system functionality, and transaction-related inquiries.
Collaborate with accounting, purchasing, receiving, operations, and other departments to resolve discrepancies and improve process efficiency.
Support month-end and year-end close activities by ensuring timely completion of accounts payable transactions and related reporting requirements.
Review vendor information and support vendor management activities to ensure accuracy and compliance with established procedures.
Maintain documentation, procedures, and process controls supporting accounts payable operations.
Identify opportunities for process improvements, automation, and operational efficiencies that enhance departmental performance.
Hires, trains, coaches, counsels, and evaluates performance of direct reports.
Support system implementations, upgrades, testing, and process enhancement initiatives.
Assist with development and maintenance of departmental procedures, work instructions, and training materials.
Prepare operational reports and performance metrics for leadership review.
Support internal and external audit activities by providing documentation and explanations related to accounts payable processes.
Performs other duties as assigned.