Accounts Payable Supervisor

HOBAN & ASSOCIATES, LLC•Everett, WA

12d•$70,000 - $73,000•Onsite

About The Position

At Coast Property Management, we don’t just offer jobs — we build careers. We know that when we invest in our people, everything else falls into place: stronger teams, thriving communities, and better lives for those we serve. At Coast, we support your success — so you can lead with confidence, grow with purpose, and make an impact every day.

Requirements

Associates's degree in accounting, finance, or business administration preferred; equivalent experience considered.
4+ years of accounts payable experience, including at least 1–2 years in a lead or supervisory capacity.
Strong understanding of accounting principles and internal controls; multi-entity/property-level coding experience preferred.
Management experience preferred
Proficient in Excel, including formulas, pivot tables, and reporting.
Hands-on experience with Yardi strongly preferred.
Previous experience with accounting/ERP software in a multi-entity or property management environment.
Previous experience in an office environment
Experience with Yardi is strongly preferred
Previous experience in Property Management is desired
Knowledge of monthly financial statement preparation
Experience in general ledger account reconciliation and analysis
Must have a valid driver’s license and be able to drive
Must have reliable transportation

Responsibilities

Supervise, train, and schedule Accounts Payable staff to ensure timely and accurate invoice processing and payment runs across multiple entities/properties.
Review and approve invoice coding, vendor payments, and expense reports for accuracy, appropriate approvals, and compliance with company policy.
Serve as the primary point of escalation for vendor payment disputes, discrepancies, and past-due account issues.
Support timely AP close, account reconciliations, and preparation of AP-related schedules and reports.
Maintain and enforce AP policies and procedures; identify and implement process improvements and automation opportunities within Yardi.
Provide documentation and support for internal and external audits, including CPA review engagements.
Track AP KPIs (aging, processing time, exception rates) and report trends to the SVO of Finance.
Perform or oversee backup data entry across all AP queues as needed.
Oversee check runs, reserve requests, and utility reimbursement processing when scheduled or requested.
Oversee W-9 collection and vendor file maintenance across the team.
Has extensive knowledge of the process of paying bills for multiple properties.
Maintains/updates the property AP list so it remains current in identifying people attached to properties.
Works with the Senior AP Specialist to onboard and offboard properties efficiently.
Completes special tasks and projects assigned by the SVP of Finance.
This position directly supervises Accounts Payable staff, including scheduling, training, coaching, and performance management.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Benefits

Zero-cost medical, dental & vision options
Paid time off that grows with you – plus your work anniversary day off!
401(k) with company match
Ongoing professional development and growth plans at every level
Employee wellness support – including mental health, HSA contributions, and innovative wellness access
Meaningful work that connects you to a mission, not just a building
No-Cost Medical, Dental & Vision Coverage (employee-only)
Life Insurance (employer-paid basic coverage)
Voluntary Life & Supplemental Insurance (AFLAC)
401(k) Plan with Employer Match
Health Savings Account (HSA)
Employee Assistance Program (EAP)
Employee Discounts (LifeMart & more)
Pet Insurance through MetLife