Substitute Secretary

Archdiocese of St. Louis • St Louis, MO

1d

About The Position

The Substitute Secretary serves as the welcoming face and voice of the school, providing hospitality and administrative support to students, parents, faculty, staff, visitors, and volunteers. The role supports daily school office operations, maintains student records, coordinates communications, and assists the principal and school staff with administrative functions. Responsibilities are to be carried out with professionalism, discretion, compassion, and a commitment to the mission of Catholic education.

Requirements

• High school diploma or equivalent required.
• Previous administrative, office, or customer service experience required.
• Strong communication, organizational, and customer service skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Ability to maintain confidentiality regarding students, families, staff, and school business.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Commitment to the mission and values of Catholic education.
• Candidates receiving an employment offer must complete required pre-employment screening, including a criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary. Offers are contingent upon successful completion of required screening.

Nice To Haves

• Experience in a school or Catholic education setting.
• Experience with student information systems or school management software.

Responsibilities

• Serve as the primary point of contact for students, parents, visitors, and callers.
• Answer and direct telephone calls, greet visitors, and respond to general inquiries.
• Provide administrative support to the principal, faculty, and school staff.
• Assist with student attendance, arrivals, departures, and visitor check-in procedures.
• Maintain student records and other school files in accordance with Archdiocesan policies.
• Assist with student enrollment, registration, and recordkeeping.
• Coordinate school calendars, meetings, and office communications.
• Prepare and distribute correspondence, forms, newsletters, and other school materials.
• Perform general office duties, including data entry, filing, copying, scanning, mailing, and ordering office supplies.
• Support school events and other administrative projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED