Substitute Secretary

West Valley School District #363 • Spokane Valley, WA

8d • Onsite

About The Position

Under the direction of the Building Principal, the substitute secretary provides general clerical support in a school office or department. This role involves performing a variety of clerical tasks, answering phones, greeting visitors, performing data entry, preparing documents, working with the student attendance program, operating office equipment, distributing mail, and maintaining confidentiality. The position requires flexibility and the ability to handle confidential information with discretion.

Requirements

• High school diploma or equivalent.
• Six months related experience and/or training or equivalent combination of education and experience.
• Valid Washington State driver’s license or evidence of mobility.
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance.
• I-9 for verification of identity and employment eligibility for work in the United State.
• Completion of all district-required training within thirty (30) calendar days from the hire date.

Nice To Haves

• Computer experience with knowledge of Microsoft Word, Excel, Publisher, and Google Suite preferred.
• Possess excellent skills in spelling, grammar, punctuation, and written/oral communication.
• Demonstrated record-keeping skills, working accurately with figures, and using good organizational systems.
• Ability to use sound judgment in working with parents, students, staff, and community members.
• Flexibility to adjust work pace to meet the demands of changing workload.
• Demonstrate mature behavior and ability to use sound judgment, make independent decisions, and take appropriate action while following established procedures and guidelines.
• Exhibit a professional attitude at all times and a willingness to work cooperatively with students, staff, co-workers, management, and the public.
• Demonstrated ability to handle confidential information.

Responsibilities

• Performs a variety of clerical tasks as assigned by the building administrators or Head Secretary.
• Answer phones and greet students, parents, staff, and the general public positively and professionally.
• Perform data entry, word processing, spreadsheet, and database functions as requested.
• Prepare and process various district documents to meet district, state, and/or federal regulations.
• Work with the student attendance program; notify parents by telephone when students are absent from school.
• Operate a variety of office equipment.
• Sort and distribute mail (internal and external).
• Maintains a high level of confidentiality.
• Perform other related duties as assigned.

Benefits

• Employees who meet the eligibility criteria outlined in Chapter 182-31 WAC have access to medical, dental, vision, supplemental life, and supplemental disability insurance through the School Employee Benefit Board (SEBB).
• Substitute employees receive sick leave per RCW 49.46.210.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED