Secretary (Warden's Secretary)

Bureau of Prisons/Federal Prison System • Greenville, IL

17h • Onsite

About The Position

This position is for a Secretary (Warden's Secretary) within a correctional institution. The role involves managing visitors and calls for the Warden, screening them, and providing necessary background information. The incumbent will also resolve concerns from staff and visitors. A critical aspect of this role, like all correctional institution employees, is maintaining the security of the institution, which takes precedence over other duties and is performed regularly.

Requirements

• U.S. Citizenship is Required.
• Must meet CTAP or ICTAP eligibility criteria.
• Must be rated well-qualified for the position, scoring at least half of the total possible points for the vacancy.
• Must submit appropriate documentation to support CTAP eligibility: A copy of the agency notice (i.e., separation notice or agency RIF letter), Most recent performance appraisal, and Most recent SF-50 showing current/former position, grade, promotion potential, and duty location.
• At least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level.
• Experience screening telephone calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person's attention.
• Experience scheduling appointments and making commitments for the supervisor to attend meetings, luncheons, etc, without prior approval.
• Experience reading all incoming correspondence, determining proper action, at times preparing answers before referring to the supervisor.
• Experience reviewing outgoing correspondence and reports prepared by professional employees in the organization, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy.
• Experience explaining non-technical policies and procedures promulgated by the office after obtaining clarification from source, making recommendations and decisions in establishing priorities among actions on administrative matters requested by various employees or organizations.
• Experience managing an office budget, taking and distributing minutes of meetings, instructing and assists other secretaries on procedural matters such as the correct procedures to follow in preparing correspondence and preparing correspondence for the supervisor's signature.
• Maximum entry age of 36 for original appointment to a position in a Bureau of Prisons institution (unless prior federal law enforcement coverage exists).
• Satisfactory completion of a pre-employment and panel interview.
• Satisfactory completion of a urinalysis.
• Satisfactory completion of a physical.
• Satisfactory completion of a background investigation.
• Satisfactory completion of National Crime Information Center (NCIC) and credit check.
• Successful completion of the "Introduction to Correctional Techniques", three-week training course at Glynco, Georgia is required.

Nice To Haves

• If you are above the maximum entry age and have prior federal law enforcement coverage, you MUST submit an SF-50 to verify prior coverage.
• Qualified Preference Eligible Veterans may be exempt from meeting the maximum age.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

• Receives all visitors and incoming calls to the Warden.
• Screens calls and visitors to determine those requiring the Warden's attention and referring others to the appropriate department.
• Obtains and provides background information through the use of electronic communication or Bureau of Prisons policy to assist in handling those calls that require the Warden's attention.
• Resolves and/or assists in resolving a variety of concerns by staff and/or visitors.
• Maintains the security of the institution.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed