Secretary 9 - Deputy Warden's Secretary

State of Michigan • Jackson, MI

1d • Onsite

About The Position

Position serves as a secretary to the Deputy Warden. Performs advanced secretarial duties which are a substantial and essential portion of maintaining the efficient and effective operation of this office, maintaining a high level of confidentiality. At this level, this position has increased responsibility in such areas as interpreting the supervisor’s point of view, serving as liaison to staff and higher-level management, researching and preparing materials for the Deputy Warden, and participating in other assistant activities as identified in the Additional Job Duties. Assists the Deputy Warden in the preparation of facility procedure, budget maintenance, employee performance, and other areas related to custody, housing and programs sections. This position functions as a liaison to other facilities, Central Office, the Deputy Warden and his subordinate staff. This position is located within the secure perimeter of a multi-level facility with a housing capacity of 1952 prisoners. The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer. MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer Link: https://www.michigan.gov/corrections/for-employees/military-and-veterans

Requirements

• Educational level typically acquired through completion of high school.
• Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
• OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
• The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017.
• Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.
• Certain positions may require a criminal history background check.
• Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application.
• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• If applicable/You would like credit for your education, attach a copy of an official transcript(s).
• We accept scanned copies of official transcripts.
• We do not accept web-based, internet, or copies of unofficial transcripts.
• Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.
• You must provide at least three professional references and their contact information to include phone number, address, email address and fax number.
• Current MDOC employees must include their current supervisor as one of three professional references.
• Failure to complete any of the above items may result in your application not being considered.

Nice To Haves

• New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) with either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.
• All new employees will complete additional online training to successfully complete their Non-Custody New Employee Training.
• Overnight travel may be required for NCNET.

Responsibilities

• Serves as a secretary to the Deputy Warden.
• Performs advanced secretarial duties essential for the efficient operation of the office.
• Maintains a high level of confidentiality.
• Interprets the supervisor's point of view.
• Serves as a liaison to staff and higher-level management.
• Researches and prepares materials for the Deputy Warden.
• Participates in other assistant activities.
• Assists the Deputy Warden in the preparation of facility procedure, budget maintenance, and employee performance.
• Assists the Deputy Warden in areas related to custody, housing, and programs sections.
• Functions as a liaison to other facilities, Central Office, the Deputy Warden, and subordinate staff.

Benefits

• The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.
• MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department.
• The Department has many benefits and services available to support our military and veteran employees, spouses, and families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED