Deputy Court Clerk/Secretary

the South Dakota State Government•Sioux Falls, SD

1d•Onsite

About The Position

The Unified Judicial System (UJS) is dedicated to providing a fair, impartial, and accessible court system that upholds the rule of law and is worthy of the public's trust and confidence. Our vision is justice for all. Our employees are our most valuable resource and crucial to accomplishing our mission. We seek talented and motivated individuals to be the face of the court system and help ensure that the Court and all the people that come before it receives the highest level of service. Our dedicated staff work to enhance community safety and ensure victims' rights while treating all individuals with dignity and respect. The UJS offers a comprehensive benefits package consisting of 11-13 paid holidays every year, extensive sick and vacation leave, paid family leave, military training leave, health and flexible benefits, regular working hours, continuing education opportunities, retirement benefits, a great working environment, and more. This position provides comprehensive clerical support for judicial and court services operations within a judicial circuit. It prepares case files for all case types (criminal, civil, traffic, juvenile), records, scheduling, courtroom documentation, data entry, and public-facing office functions to support efficient court operations and staff caseload management.

Requirements

Graduation from high school or possession of a GED Certificate.
One (1) year of clerical, court-related, or general office support experience; or an equivalent combination of related education and experience.
Successful completion of a criminal background investigation is required for employment.
Knowledge of court processes and procedures, and legal terminologies.
Knowledge of English, grammar and spelling.
Knowledge of sequences such as numerical or alphabetical as they apply to sorting and filing.
Knowledge of Microsoft Office products, including Excel and Word.
Knowledge of modern office procedures, office protocols, and secretarial and bookkeeping practices and procedures.
Knowledge of basic mathematics.
Skills in time management and organization.
Skills in customer service and telephone etiquette.
Skills in proofreading.
Skills in typing, fast and accurate.
Ability to communicate effectively both orally and in writing.
Ability to work independently.
Ability to read and understand legal reports.
Ability to organize and prioritize extensive workloads, and multi-task and adapt quickly to change.
Ability to recognize and defuse escalating situations with customers and staff, and stay calm and work under pressure.
Ability to use computers and related software systems proficiently, and operate various office equipment.
Ability to maintain confidentiality.
Ability to read, understand, and implement procedures and practices.

Nice To Haves

Post high school education, including secretarial, computer and transcription training is desirable.

Responsibilities

Serves as a receptionist and provides customer service to maintain an efficient flow of work through the office.
Develops, prepares, and maintains case files and documents to meet legal timelines and guidelines.
Assists in maintaining court calendars and scheduling hearings information (type, urgency, time needed).
Assists during courtroom proceedings and judicial hearings.
Performs administrative work to maintain the office and provide staff support.
Performs other work as assigned.