Secretary

Charles County Public Schools•La Plata, MD

1d•Onsite

About The Position

This position serves as the primary point of contact for families seeking information regarding homeschooling requirements, procedures, and services. The role involves coordinating and monitoring homeschool enrollment, registration, withdrawal, and portfolio review processes. The Secretary will maintain accurate records of homeschooling students, ensure compliance with local, state, and federal requirements, and process all submitted documentation. This role requires strong communication skills to correspond with families, collaborate with various school departments, and interpret policies and procedures. Additionally, the position involves administrative tasks such as maintaining databases, generating reports, assisting with budget tracking, and supporting department initiatives.

Requirements

High school diploma or General Education Degree (GED) required
Ability to read, interpret, and apply policies, procedures, legal documents, and state regulations related to homeschooling programs.
Ability to communicate effectively with parents, students, school-based staff, community agencies, and state education officials.
Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and database management systems.
Ability to maintain accurate records and prepare detailed reports.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive student and family information.
Demonstrates strong organizational skills and attention to detail.
Ability to prioritize assignments and manage multiple projects with competing deadlines.
Provides excellent customer service and responds professionally to inquiries and concerns.
Demonstrates initiative and the ability to work independently while maintaining positive working relationships with staff and stakeholders.
Strong written and verbal communication skills.
Ability to analyze information, identify discrepancies, and resolve issues in a timely manner.
Maintains a professional demeanor and upholds the values and mission of Charles County Public Schools.

Nice To Haves

One to three years of administrative or secretarial experience preferred, preferably in a school system or educational setting.
Knowledge of Maryland homeschooling regulations, student enrollment requirements, and educational record-keeping practices preferred.

Responsibilities

Serves as the primary point of contact for families seeking information regarding homeschooling requirements, procedures, and services.
Coordinates and monitors homeschool enrollment, registration, withdrawal, and portfolio review processes, which can include conducting portfolio reviews as needed.
Maintains accurate records of homeschooling students and ensures compliance with local, state, and federal requirements.
Reviews and processes homeschooling documentation submitted by parents and guardians.
Corresponds with families regarding required documentation, deadlines, and compliance concerns.
Collaborates with schools, Student Services staff, and other departments to ensure accurate student enrollment and withdrawal records.
Maintains databases and generates reports related to homeschooling participation and compliance.
Assists in the preparation of correspondence, presentations, memorandums, and reports for administrators and state agencies.
Schedules conferences, meetings, and portfolio reviews with homeschooling families as required.
Responds to telephone calls, emails, and written inquiries regarding homeschooling regulations and procedures.
Assists parents with accessing school system resources and information related to homeschooling.
Interprets and communicates policies and procedures to families, school personnel, and community stakeholders.
Maintains confidential student records in accordance with applicable laws and regulations.
Assists with department budget tracking, purchase orders, invoices, and other administrative functions as assigned.
Coordinates mailings, informational materials, and outreach efforts related to homeschooling programs.
Supports Student Services initiatives and special projects as assigned.
Performs other duties as assigned by the supervisor.