Subsidy Finance Coordinator

HEALTHY KIDS PROGRAMS • Town of Kent, NY

4d • $20 - $22 • Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids sites. The role includes registering new sites to accept subsidies, renewing and maintaining existing registrations, completing requests from state subsidy agencies, billing agencies, and reconciling payments from parents and agencies. The coordinator communicates with families, collaborates with caseworkers, uses state subsidy systems such as CCTA and Kinder Connect, and maintains accurate documentation for each child receiving assistance.

This in-person position is based at Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524. It is full-time, Monday through Friday, with a schedule of either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM. The listed pay is $20–$22 per hour, depending on experience. The organization describes success as providing timely, friendly, accurate enrollment support; helping families navigate registration and subsidy processes; effectively tracking and following up on subsidy steps; improving communication response times; reducing repetitive administrative work through automation; and streamlining internal processes while maintaining personal, high-touch service.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfort learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset with flexibility and adaptability.
• High school diploma or equivalent.

Nice To Haves

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements clearly and supportively.
• Experience supporting families from diverse backgrounds.

Responsibilities

• Oversee the childcare subsidy program for Healthy Kids sites.
• Register new sites to accept subsidies.
• Renew and maintain existing site registrations.
• Complete requests from state subsidy agencies.
• Bill agencies and reconcile payments from parents and agencies.
• Build strong relationships with families through clear, responsive communication.
• Collaborate with caseworkers to ensure seamless processes.
• Use state subsidy systems such as CCTA and Kinder Connect.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Provide exceptional service and demonstrate a commitment to making a positive impact.
• Perform other duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days the employee works.
• Medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, paid time off (PTO), and paid sick time off.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED