Subsidy Finance Coordinator

Healthy Kids Programs • Carmel, NY

3d • Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids sites. The role manages site registrations and renewals, completes requests from state subsidy agencies, bills agencies, and reconciles payments from parents and agencies. The Coordinator communicates with families, collaborates with caseworkers, uses state subsidy systems, and maintains accurate documentation for children receiving assistance. The position also supports efficient, repeatable processes and automation while preserving a responsive, personal experience for families. This is an in-person, full-time position at Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524. The schedule is Monday through Friday, either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM. Pay is $20–$22 per hour, depending on experience.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfort learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset, flexibility, and adaptability.
• High school diploma or equivalent.

Nice To Haves

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements clearly and supportively.
• Experience supporting families from diverse backgrounds.

Responsibilities

• Register new sites to accept childcare subsidies and renew and maintain existing registrations.
• Complete requests from state subsidy agencies.
• Bill agencies and reconcile payments from parents and agencies.
• Communicate clearly and responsively with families and cultivate strong relationships.
• Collaborate with caseworkers to support seamless processes.
• Use state subsidy systems such as CCTA and Kinder Connect.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Provide exceptional service and contribute to a positive impact.
• Track and follow up on subsidy-related enrollment steps and help improve administrative processes through automation.
• Perform other duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on days worked.
• Medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays.
• Paid time off (PTO).
• Paid sick time off.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED