Subsidy Finance Coordinator

HEALTHY KIDS PROGRAMS • City of Poughkeepsie, NY

2d • $20 - $22 • Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids sites. The role includes registering new sites to accept subsidies, renewing and maintaining existing registrations, completing requests from state subsidy agencies, billing agencies, and reconciling payments from parents and agencies. The coordinator communicates with families, collaborates with caseworkers, uses state subsidy systems such as CCTA and Kinder Connect, and maintains thorough documentation for each child receiving assistance.

This in-person position is based at Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524. It is full time, Monday through Friday, with a schedule of either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM. Pay is $20–$22 per hour, depending on experience.

Success involves providing families with fast, friendly, accurate enrollment support; helping them navigate registration and subsidy processes; improving completion and follow-up; reducing delays and response times; and streamlining repetitive administrative work while preserving a personal, high-touch experience. The role is part of a collaborative, growth-oriented team at a mission-driven, award-winning organization dedicated to accessible, high-quality childcare. Healthy Kids Programs has more than 150 locations offering Early Learning, Before & After School, and Summer Camp programs. The organization is a Certified Benefit Corporation and states its commitment to diversity, equity, inclusion, and equal opportunity.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfort with learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset, flexibility, and adaptability.
• High school diploma or equivalent.

Nice To Haves

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements clearly and supportively.
• Experience supporting families from diverse backgrounds.

Responsibilities

• Register new Healthy Kids sites to accept childcare subsidies.
• Renew and maintain existing site registrations.
• Complete requests from state subsidy agencies.
• Bill agencies and reconcile payments from parents and agencies.
• Build strong relationships with families through clear, responsive communication.
• Collaborate with caseworkers to support seamless processes.
• Use state subsidy systems, including CCTA and Kinder Connect.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Provide exceptional service and demonstrate a commitment to making a positive impact.
• Perform other duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days worked.
• Medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, paid time off (PTO), and paid sick time off.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED