Subsidy Finance Coordinator

HEALTHY KIDS PROGRAMS • Town of New Windsor, NY

5d • $20 - $22 • Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids sites. The role includes registering new sites to accept subsidies, renewing and maintaining existing registrations, completing requests from state subsidy agencies, billing agencies, and reconciling payments from parents and agencies. The coordinator works with families and caseworkers to support clear, responsive communication and seamless subsidy processes, while maintaining accurate documentation for each child receiving assistance.

The role uses state subsidy systems such as CCTA and Kinder Connect and contributes to improving administrative processes through effective tracking, follow-up, and automation. Success means helping families complete enrollment with confidence, reducing delays and abandoned registrations, improving response times, and streamlining internal processes while preserving a personal, high-touch experience.

This is an in-person, full-time position at Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524. The schedule is Monday through Friday, either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM. Pay is $20–$22 per hour, depending on experience.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfort learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset with flexibility and adaptability.
• High school diploma or equivalent.

Nice To Haves

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements clearly and supportively.
• Experience supporting families from diverse backgrounds.

Responsibilities

• Oversee the childcare subsidy program for Healthy Kids sites.
• Register new sites to accept subsidies.
• Renew and maintain existing site registrations.
• Complete requests from state subsidy agencies.
• Bill agencies and reconcile payments from parents and agencies.
• Build strong relationships with families through clear, responsive communication.
• Collaborate with caseworkers to ensure seamless processes.
• Use state subsidy systems such as CCTA and Kinder Connect.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Track and follow up on subsidy-related enrollment steps effectively.
• Help reduce repetitive administrative work through automation and improve internal processes.
• Perform other duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days the employee works.
• Medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, paid time off (PTO), and paid sick time off.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED