Subpoena Clerk

Quintairos, Prieto, Wood & Boyer, P.A. • Orlando, FL

9d • Onsite

About The Position

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority-owned law firm in the United States, is seeking a Subpoena Clerk for its Orlando office. This full-time role provides administrative and litigation support to attorneys and legal staff by preparing, processing, and tracking subpoenas and records requests. The clerk coordinates retrieval of medical, employment, business, and other records needed for litigation, managing a high volume of requests while maintaining accurate documentation and meeting deadlines.

Requirements

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage a high volume of requests and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Ability to work independently while collaborating with attorneys and legal support staff.
• Professional, dependable, and capable of handling confidential information.

Nice To Haves

• Prior experience in a law firm, legal support, records retrieval, or administrative role.
• Experience preparing and processing subpoenas or legal records requests.
• Familiarity with medical records requests and litigation-related documentation.
• Knowledge of Florida subpoena procedures and records retrieval processes.
• Experience with legal case management systems or records tracking software.

Responsibilities

• Prepare, process, and coordinate subpoenas for medical, employment, business, and other relevant records.
• Assist with drafting and formatting subpoenas, notices, authorizations, and related correspondence.
• Coordinate the issuance and service of subpoenas in accordance with applicable procedures.
• Request and obtain medical records, billing records, employment records, and other litigation-related documentation.
• Communicate with medical providers, records custodians, third-party vendors, and other entities regarding outstanding requests.
• Track subpoena responses, records requests, and production deadlines.
• Follow up on outstanding subpoenas and records to ensure timely receipt of requested documentation.
• Review incoming records for completeness and identify missing or outstanding materials.
• Organize, label, scan, and maintain electronic records and subpoena-related documentation.
• Maintain accurate logs and tracking systems for subpoenas, records requests, and responses.
• Coordinate with attorneys, paralegals, and legal assistants regarding records needed for discovery, depositions, and trial preparation.
• Assist with organizing records and preparing materials for litigation-related proceedings.
• Maintain confidentiality of sensitive medical, financial, and legal information.
• Perform additional administrative and litigation support duties as assigned.

Benefits

• Medical, dental, and vision insurance.
• Employer-paid life insurance and short-term disability.
• 401(k) with employer match.
• Paid vacation, holidays, and personal time off.
• Opportunities for professional growth and advancement within a national law firm.
• Competitive compensation and a comprehensive benefits package.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed