Subpoena Clerk - 2+ Yrs Experience - Orlando, FL

Marshall Dennehey•Orlando, FL

About The Position

Marshall Dennehey is seeking a full-time Subpoena Clerk for its Orlando, Florida office. The Subpoena Clerk maintains the filing system and assists attorneys with subpoena requests. The role involves reviewing client guidelines, preparing or coordinating subpoenas, following up on record requests, maintaining tracking and diary systems, and keeping case documents organized. Regular in-office attendance is expected; remote work is permitted in accordance with firm policy.

Requirements

High school diploma or equivalent.
Strong verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills and a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks.
Ability to function well in a fast-paced and at times stressful environment.
Proficiency with Microsoft Office Suite.

Responsibilities

Review client guidelines to determine the proper method of obtaining records from third parties.
When clients allow in-house subpoenas, draft Notices of Production and subpoenas to providers at the direction of an attorney and/or paralegal.
When clients require a preferred vendor, provide the vendor with all information needed to facilitate subpoena drafting, including billing instructions.
Ensure timely submission of invoices for costs associated with obtaining third-party records, in accordance with client guidelines.
Review documents received from vendors for accuracy.
File appropriate documents with the court and serve documents on required parties.
Follow up on records through letters and/or phone calls.
Maintain a contemporaneous log of requests and actions taken to obtain records.
Track records received using the office’s approved subpoena tracking document.
Timely notify attorneys and/or paralegals of difficulties obtaining records.
Maintain the diary system according to office standards and ensure tasks are completed on time and properly documented.
Keep cases organized by properly naming and organizing documents.
Perform other related duties as assigned.