Subcontract Administrator - NSS

Chugach Government Solutions•New Orleans, LA

6d•Onsite

About The Position

Plan, execute, and administer complex U.S. Government procurement and subcontract actions under FAR/DFARS for NASA COSMIC and related programs, ensuring timely, compliant awards and lifecycle administration through closeout. The position is based at Michoud Assembly Facility in New Orleans, Louisiana, and works primarily in a professional office environment. The work schedule may vary based on operational and contract requirements, and the role requires managing multiple assignments, priorities, and deadlines.

Requirements

At least four years of full-time, hands-on U.S. Government procurement and subcontract administration experience under FAR/DFARS, including at least one year supporting NASA, DoD, or other Federal programs (as written in the posting; the posting also states “three (1) years”).
Demonstrated experience planning and administering IDIQ vehicles with task orders/purchase orders, executing modifications and change orders, and processing terminations and closeouts.
Proficiency in price/cost analysis, PNMs, certified cost or pricing data when applicable, and compliance with SCA and Davis-Bacon wage determinations.
Experience enforcing clause flow downs, subcontract consent, advance notifications, insurance/COI compliance, and NTP controls.
Working knowledge of corporate acquisition policy frameworks such as APPM and audit readiness, with strong documentation discipline.
Working knowledge and expert knowledge of FAR/DFARS contracting policies and procedures, including NASA supplement requirements applicable to construction and services, clause flow downs, and wage laws.
Proficiency and experience with federal government procurement specifications and standards.
Ability to pass pre-hire background and drug screening.
Effective English communication skills, both verbally and in writing.
U.S. citizenship, required to obtain and maintain a NASA badge.
Ability to provide a certified birth certificate with state seal, passport, or USCIS citizenship documents on the date of hire.
Valid driver's license and ability to provide a driving record upon request; must maintain the license.
Strong analytical, negotiation, and organizational skills; ability to exercise independent judgment and meet aggressive deadlines.
Proficiency with general office tools and procurement systems; accurate recordkeeping and report preparation.
Effective interpersonal skills and ability to create and maintain a positive team atmosphere across diverse stakeholders.
Ability to work professionally with a variety of people and personalities, maintain accurate records, prepare required reports, and handle deadlines and potentially stressful situations.
Skill using general office equipment, including copiers, fax machines, and computers.

Nice To Haves

Prior experience working at NASA sites such as MAF or SSC, or at a similar government installation.
Experience working with an approved procurement policy manual and following procurement documentation standards.

Responsibilities

Interpret, apply, and enforce corporate acquisition policy (APPM) and procedures, driving compliance across procurement and subcontract activities.
Develop acquisition strategies for IDIQs, firm-fixed-price task orders, and services or construction; determine agreement types and lead award methods.
Prepare and issue Requests for Proposal/Quotation; lead source selection; conduct market research and price-reasonableness determinations; and prepare PNMs and award documentation.
Draft, negotiate, and execute subcontracts, task orders, purchase orders, and modifications, including change orders, terminations, and ceiling adjustments.
Ensure inclusion and flow down of applicable FAR, DFARS, and NASA clauses; manage subcontract consent and advance notifications when required.
Coordinate technical analyses, legal reviews, and risk assessments, including C-SCRM/SCRM, to support timely, defensible awards.
Conduct price/cost analyses and certified cost or pricing data requests when applicable; ensure Service Contract Act (SCA) and Davis-Bacon wage compliance.
Review and enforce insurance requirements and certificates of insurance (COI), as well as badging prerequisites; enforce Notice-to-Proceed (NTP) controls before performance.
Monitor and evaluate subcontractor performance and contractual compliance; resolve non-conformances, discrepancies, and invoice issues; maintain complete subcontract files.
Maintain and update Approved Supplier/Subcontractor Lists.
Coordinate receiving reports with Finance and support timely payment processing in accordance with contract terms.
Administer subcontracts through closeout, ensuring documentation completeness, property and deliverables reconciliation, and final invoice/payment.
Communicate activity status, risks, and milestones to supervisors, managers, directors, and other stakeholders; support audits and data calls; prepare formal memos, letters, and approvals.
Perform quality work within deadlines, with or without direct supervision; interact professionally with employees, customers, and suppliers; work independently while coordinating with other employees and organizations.
Comply with applicable safety and health rules and regulations, work safely, help teammates work safely, assist supervisors and managers in identifying and mitigating hazards, and help maintain a safe and healthy workplace.