Subcontract Administrator - NSS

Chugach Government Solutions•New Orleans, LA

5d•Onsite

About The Position

Nova Space Solutions, LLC (NSS), a joint venture between Wolf Creek Federal Services, Inc. and Amentum Technology, Inc., is hiring a Subcontract Administrator to plan, execute, and administer complex U.S. Government procurement and subcontract actions under FAR/DFARS for NASA COSMIC and related programs. The role is responsible for compliant, timely awards and lifecycle administration through closeout, in accordance with corporate acquisition policy and applicable federal requirements. The position develops acquisition strategies and award methods; prepares solicitations; conducts market research, source selection, and price/cost analyses; negotiates and executes subcontracts and related actions; and administers subcontractor performance and contractual compliance. It coordinates technical, legal, and risk reviews, manages required clauses and approvals, supports invoice and payment processing, maintains procurement records, and communicates status, risks, and milestones to stakeholders. The role also supports audits and data calls and performs work independently while coordinating with employees and other organizations. Work is primarily performed in a professional office environment. The work schedule may vary based on operational and contract requirements. The employee must comply with applicable safety and health rules, work safely, and help identify and mitigate workplace hazards. U.S. citizenship is required to obtain and maintain a NASA badge. The employee must provide specified citizenship documentation on the date of hire and maintain a valid driver’s license. The hiring process includes a pre-hire background check and drug screen.

Requirements

At least four years of full-time, hands-on U.S. Government procurement and subcontract administration experience under FAR/DFARS, including experience supporting NASA, DoD, or other Federal programs; the posting states 'at least three (1) years.'
Demonstrated experience planning and administering IDIQ vehicles with task orders or purchase orders, executing modifications and change orders, and processing terminations and closeouts.
Proficiency in price and cost analysis, PNMs, certified cost or pricing data when applicable, and compliance with SCA and Davis-Bacon wage determinations.
Experience enforcing clause flow downs, subcontract consent, advance notifications, insurance and COI compliance, and NTP controls.
Working knowledge of corporate acquisition policy frameworks such as APPM and audit readiness, with strong documentation discipline.
Working knowledge of FAR/DFARS contracting policies and procedures and proficiency with federal government procurement specifications and standards.
Expert knowledge of FAR/DFARS and NASA supplement requirements applicable to construction and services, including clause flow downs and wage laws.
Strong analytical, negotiation, and organizational skills; ability to exercise independent judgment and meet aggressive deadlines.
Proficiency with general office tools and procurement systems, accurate recordkeeping, and report preparation.
Effective interpersonal skills and ability to create and maintain a positive team atmosphere across diverse stakeholders.
Ability to communicate effectively in English, both verbally and in writing.
Ability to pass a pre-hire background check and drug screen.
U.S. citizenship and ability to provide a certified birth certificate with state seal, passport, or USCIS citizenship documents on the date of hire to obtain and maintain a NASA badge.
Valid driver’s license and ability to provide a driving record upon request.
Ability to handle multiple assignments, priorities, deadlines, and potentially stressful situations.
Skill using general office equipment, including copiers, fax machines, and computers.

Nice To Haves

Prior experience working at NASA sites such as MAF or SSC, or a similar government installation.
Experience working with an approved procurement policy manual and following procurement documentation standards.

Responsibilities

Interpret, apply, and enforce corporate acquisition policy (APPM) and procedures, driving compliance across procurement and subcontract activities.
Develop acquisition strategies for IDIQ, firm-fixed-price task orders, and services or construction; determine agreement types and lead award methods.
Prepare and issue Requests for Proposal or Quotation; lead source selection, conduct market research and price-reasonableness determinations, and prepare PNMs and award documentation.
Draft, negotiate, and execute subcontracts, task orders, purchase orders, and modifications, including change orders, terminations, and ceiling adjustments.
Ensure applicable FAR, DFARS, and NASA clauses are included and flowed down; manage subcontract consent and advance notifications when required.
Coordinate technical analyses, legal reviews, and risk assessments, including C-SCRM/SCRM, to support timely and defensible awards.
Conduct price and cost analyses; request certified cost or pricing data when applicable; and ensure Service Contract Act and Davis-Bacon wage compliance.
Review and enforce insurance requirements and certificates of insurance, badging prerequisites, and Notice-to-Proceed controls before performance.
Monitor and evaluate subcontractor performance and contractual compliance; resolve non-conformances, discrepancies, and invoice issues; maintain complete subcontract files.
Maintain and update Approved Supplier/Subcontractor Lists.
Coordinate receiving reports with Finance and support timely payment processing according to contract terms.
Administer subcontracts through closeout, ensuring documentation is complete and property, deliverables, final invoices, and payments are reconciled.
Communicate activity status, risks, and milestones to supervisors, managers, directors, and other stakeholders; support audits and data calls; prepare formal memos, letters, and approvals.
Perform quality work within deadlines, with or without direct supervision, and coordinate work professionally with employees, customers, suppliers, and other organizations.
Comply with applicable safety and health rules, work safely, assist teammates, help identify and mitigate hazards, and support a safe and healthy workplace.