Student Services Secretary

Wabash Valley Online Application Consortium•West Lafayette, IN

20d•Onsite

About The Position

The Student Services Secretary provides administrative and clerical support to the counseling department at West Lafayette Junior-Senior High School. The role supports student records and enrollment processes, communications, college and career services, standardized testing logistics, and school events. The position reports to the Junior-Senior High School Principal and Counseling Director and is hourly, non-exempt, classified, and non-supervisory. It is full-time, scheduled for 194 days at 7.5 hours per day, with a starting pay rate of $15 per hour. Benefits eligibility is noted, with details referenced in an attachment. The position works indoors in a typical school office setting, may work near others, and may occasionally encounter distracting noise. Other job-related tasks may be assigned by administration. The job description provides a representative summary of duties, may change at the school corporation’s discretion, and notes that reasonable accommodations may be made for employees with disabilities.

Requirements

High school diploma or GED equivalent.
Proficiency in office software, state online reporting portals, and record management systems.
Strong organizational, multitasking, and communication skills to handle multifaceted event and testing logistics.
Exceptional customer service and interpersonal skills for greeting visitors and coordinating with staff, parents, and students.

Nice To Haves

Prior administrative or office support experience.

Responsibilities

Schedule student and parent appointments with counselors and 504 meetings, preparing updated transcripts, grades, and attendance copies as needed.
Process student registrations, enrollments, and withdrawals.
Compile data and run reports for counselors and principals, including grade checks for new, MTSS, and at-risk students.
Answer calls, route messages, and manage counseling department correspondence.
Greet students, parents, and visitors at the front desk.
Distribute announcements, letters, and reports to staff and families.
Organize visits with college representatives and military recruiters.
Collect and process college and scholarship applications, and prepare and distribute scholarship information.
Assist with state and standardized testing administration.
Print and organize room rosters, testing tickets, attendance sheets, proctor schedules, and classroom instruction packets.
Assist with accommodation rosters, late student check-ins, makeup testing logistics, and front-desk coverage to maintain a quiet testing environment.
Assist with orientation nights, awards ceremonies, FAFSA nights, career fairs, and CTE field trips, including form distribution, teacher and parent communication, and student reminders.
Perform other job-related tasks as assigned by administration.