Student Records Supervisor
About The Position
The Student Records Supervisor is responsible for maintaining the accuracy and completeness of student records and schedules, with assistance from the Student Records Clerk. The role supervises all Records staff and is accountable for the integrity of student-related actions, accountability, and performance outcomes. The supervisor plans and schedules the Records function, trains and supervises staff, and ensures records are maintained accurately and completely so required reports can be submitted on time. The supervisor assists students with pay and clothing allowances, leave, class schedules, and travel or transportation. The role also reconciles government-provided travel according to Department of Labor guidelines, ensures compliance with privacy and confidentiality regulations, and serves as the Center's Accountability Officer by monitoring student accountability matters and documentation, including morning attendance checks and the serialized register. Other duties may be assigned. Exeter Job Corps Academy supports the Job Corps mission of helping eligible young people gain skills for employment and independence and enter meaningful jobs or further education. Its training programs include Culinary Arts, Welding, Electronics Engineering, and Clinical Medical Assistant. Employment is contingent on successful completion of criminal background, employment, and education verifications, and a motor vehicle record search.
Requirements
- High school diploma or equivalent required.
- Computer literacy and proficiency in spreadsheet and word-processing applications required.
Nice To Haves
- A degree or certification from an accredited or relevant certified training program or school is preferred.
- Two or more years of related supervisory experience in records keeping, administrative support, and electronic records is preferred.
Responsibilities
- Supervise all Records staff.
- Plan and schedule the Student Records function and train and supervise staff.
- Ensure accurate and complete maintenance of student records so required reports are submitted on time, including morning reports, weekly reports, leave records, allotments, enrollment, and pay.
- Assist students with pay and clothing allowances, leave, class schedules, and travel or transportation.
- Ensure accurate and timely reconciliation of government-provided travel in accordance with Department of Labor guidelines.
- Ensure compliance with privacy and confidentiality regulations.
- Serve as the Center's Accountability Officer by monitoring student accountability issues and documentation, including morning attendance checks and the serialized register, and ensuring the accuracy and integrity of accountability documentation.
- Perform other duties as assigned.
Benefits
- Highly competitive pay and exceptional health benefits.
- Onsite cafeteria with prepared meals available for $2.50 per meal.
- Fully equipped gymnasium with basketball hoops.
- Workout room with free weights, ellipticals, and Nautilus equipment.
- Beautiful 22-acre campus suitable for lunchtime walks.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
