Student Records Clerk

Serrato Corporation • Manhattan, KS

3d

About The Position

The Student Records Clerk supports the student records function to help students receive services and benefits needed to participate successfully in the Job Corps program, while maintaining systems that document participant involvement and achievement. The role reviews student records for accuracy and completeness, maintains student information and credentials in CIS in compliance with the PRH, and helps ensure records are accurate, complete, and timely. The clerk supports student arrivals, UA retrieval, transportation, allowances, reporting, and performance tracking in coordination with managers, counselors, OA contractors, and the Student Personnel Officer. The role also handles sensitive personal information in accordance with the Student Rights to Privacy and Disclosure of Information.

Requirements

• At least six months of experience in administrative support, data entry, records management, or related work.
• High school diploma or equivalent.
• Proficiency with advanced Microsoft Office applications, including Word, PowerPoint, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• Skill in operating a variety of office machines.
• Ability to complete routine paperwork effectively and in a timely manner.
• Strong organizational and accurate record-maintenance skills.
• Valid state driver's license.

Nice To Haves

• Associate's degree preferred.

Responsibilities

• Review incoming student records information to ensure each form is accurate and complete.
• Assist the Records Manager in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength), in collaboration with OA contractors under the geographic assignment plan (GAP).
• Collaborate with counselors to return UA students to the Center.
• Document UA retrieval efforts promptly in CIS and student personnel files.
• Maintain accountability for entering students' records and credentials in CIS in compliance with the PRH.
• Ensure performance is accurately tracked and reported and that necessary corrective action is taken to meet performance outcome goals and quality standards established by the National Director of Job Corps.
• Assist in preparing daily morning reports and making them available to all departments in a timely manner.
• Coordinate commercial transportation for students in compliance with the PRH and Department of Labor Manual Series - DLMS 7 - Travel Management.
• Implement a system for providing clothing allowances in the amounts and on the schedule specified in the PRH, including signed receipts for allowances issued.
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
• Prepare student arrival pay sheets.
• Review student folders to ensure they contain necessary paperwork.
• Help update student profiles (ETA 640).
• Prepare terminated folders.
• File student information in permanent folders.
• Work with counselors and the Student Personnel Officer to arrange student transportation.
• Share student personal information subject to the Privacy Act with staff only to the extent necessary for student safety and effective service provision, in accordance with the Student Rights to Privacy and Disclosure of Information.
• Ensure the accuracy, completeness, and timeliness of all student records documents.
• Perform other duties as assigned.

Benefits

• Paid short-term and long-term disability and basic life insurance.
• Health care insurance available, including medical, dental, vision, critical illness, accident, HSA, and FSA coverage.
• Paid holidays.
• Paid time off.
• 401(k) retirement plan with company match.
• Tuition reimbursement.
• Employee Assistance Counseling Service Programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED