Student Records Clerk

Serrato Corporation • Manhattan, KS

2d

About The Position

The Student Records Clerk supports the student records function to help ensure students receive the support services and benefits needed for successful participation in the Job Corps program. The role maintains uniform systems for accounting for and documenting participant participation and achievement.

The clerk reviews and maintains student records and credentials, supports student arrivals and return from unauthorized absences, helps coordinate student transportation, and administers student clothing and personal allowances in accordance with applicable Job Corps requirements. The position also assists with reporting, performance tracking, and records documentation, while protecting student information in accordance with privacy requirements. Other duties may be assigned.

Requirements

• At least six months of experience in administrative support, data entry, records management, or related work.
• High school diploma or equivalent.
• Proficiency with advanced Microsoft Office applications, including Word, PowerPoint, Outlook, and Excel.
• Computer literacy, including basic computer functions, email, internet, and programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• Skill in operating a variety of office machines.
• Ability to complete routine paperwork effectively and in a timely manner.
• Strong organizational and accurate record-maintenance skills.
• Valid state driver’s license.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Review incoming student-record information for accuracy and completeness.
• Assist the Records Manager in scheduling sufficient student arrivals to achieve and maintain contracted design capacity (On-Board Strength), coordinating with OA contractors in the geographic assignment plan (GAP).
• Collaborate with counselors to return UA students to the Center and promptly document retrieval efforts in CIS and student personnel files.
• Maintain accountability for entering student records and credentials in CIS in compliance with the PRH.
• Ensure performance is accurately tracked and reported, and take necessary corrective action to achieve performance outcome goals and quality standards established by the National Director of Job Corps.
• Assist in preparing daily morning reports and making them available to all departments in a timely manner.
• Coordinate commercial transportation needs for students in compliance with the PRH and Department of Labor Manual Series—DLMS 7—Travel Management.
• Implement a system for providing student clothing allowances in the amounts and on the schedule indicated in the PRH, maintaining signed receipts for allowances issued.
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
• Prepare arrival pay sheets for students.
• Review student folders to ensure they contain necessary paperwork.
• Help update student profiles (ETA 640).
• Prepare terminated folders.
• File student information in permanent folders.
• Work with counselors and the Student Personnel Officer to arrange student transportation.
• Share student personal information subject to the Privacy Act only as necessary to support student safety and effective services, in accordance with Student Rights to Privacy and Disclosure of Information.
• Ensure student-record documents are accurate, complete, and timely.
• Perform other duties as assigned.

Benefits

• Paid short-term and long-term disability and basic life insurance.
• Health care insurance available, including medical, dental, vision, critical illness, accident, HSA, and FSA options.
• Paid holidays.
• Paid time off.
• 401(k) retirement plan with company match.
• Tuition reimbursement.
• Employee Assistance Counseling Service Programs available.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED