Student Records & Data Entry Clerk

Archer Academy of Accelerated Learning•Albuquerque, NM

About The Position

Archer Academy of Accelerated Learning is seeking a motivated, detail-oriented, and efficient Student Records & Data Entry Clerk to support its school team. The role focuses on entering and maintaining student academic records, transcripts, grades, credits, assessment scores, and special education documentation in Synergy SIS and other designated systems. The clerk also assists teachers with grade entry, supports report card processing, and coordinates technical support requests with Synergy. The position works closely with teachers, counselors, special education personnel, and school leadership to maintain accurate student information and support school operations and student success. The successful candidate will be able to process large volumes of information accurately, meet deadlines, take initiative, and work collaboratively in a fast-paced environment. The position is full-time classified support staff, scheduled for 205 days annually at eight hours per day. The stated annual salary range is $32,000–$37,000, depending on qualifications. No educational license is required.

Requirements

High school diploma or GED required.
Strong computer proficiency and demonstrated ability to enter information quickly and accurately.
Exceptional attention to detail, organizational skills, and commitment to accurate work.
Ability to process large volumes of information efficiently while managing multiple priorities and deadlines.
Proficiency with Microsoft Office, Google Workspace, and electronic information systems.
Strong communication and interpersonal skills when working with teachers, administrators, and other school personnel.
Ability to work independently and contribute to a collaborative team environment.
Proactive approach, including the ability to identify problems, follow through on tasks, and adapt to changing priorities.
Ability to maintain confidentiality and handle sensitive information responsibly.
Ability to successfully complete required employment background checks.

Nice To Haves

Experience with data entry, records management, administrative support, or similar work.
Experience with Synergy SIS or another student information system.
Experience working with student transcripts, grades, report cards, assessment scores, or special education documentation.
Experience coordinating technical support requests and following up on support tickets.
Bilingual proficiency in English and Spanish.

Responsibilities

Enter student transcripts, course histories, grades, credits, and academic information into Synergy SIS accurately and efficiently.
Obtain outstanding student assessment and standardized test scores from previous schools, testing agencies, and other authorized sources; enter and verify the results in Synergy SIS.
Process high volumes of student data while maintaining accuracy and meeting deadlines.
Review student information for completeness, consistency, and accurate entry; identify and resolve data-entry errors and discrepancies according to school procedures.
Upload, organize, and maintain electronic student records and supporting documentation.
Assist with transcript verification, credit tracking, and student record audits.
Maintain organized systems for tracking completed data-entry assignments and outstanding tasks.
Enter, upload, transfer, and organize existing IEPs, evaluation reports, and related special education records in authorized electronic systems.
Ensure special education documents are accurately labeled, filed, and associated with the correct student; process them promptly and collaborate with special education personnel to resolve documentation discrepancies.
Maintain confidentiality and accuracy when handling sensitive student information.
Assist teachers with entering, reviewing, and finalizing student grades in Synergy SIS.
Support grade corrections and verification of course completion records; monitor grading deadlines and help ensure timely grade submission.
Generate, review, and process student progress reports and report cards, and assist with distributing them and academic progress information to students and families.
Support accurate academic reporting throughout the school's accelerated instructional terms.
Serve as a primary contact for routine Synergy SIS questions and coordinate technical support.
Contact Synergy technical support to report system issues, troubleshoot problems, and request assistance; submit, track, and follow up on support tickets.
Maintain records of technical support requests, ticket status, and resolutions, and communicate updates and solutions to school personnel.
Assist staff with implementing recommended solutions and improving their effective use of Synergy SIS.
Collaborate with teachers, counselors, special education personnel, and administrators to maintain accurate student information and support efficient school operations.
Participate in staff training, team meetings, and continuous improvement initiatives.
Protect confidential student information in accordance with FERPA, IDEA, and applicable school policies.
Perform other related administrative and data-entry duties as assigned.