Student Records Clerk

Serrato Corporation • McKinney, TX

2d • $18 - $19

About The Position

The Student Records Clerk supports the student records function to help ensure students receive the support services and benefits needed to participate successfully in the Job Corps program. The role maintains uniform systems for documenting program participants’ participation and achievements, and is responsible for the accuracy, completeness, and timeliness of student records. The clerk also supports student arrivals, transportation, allowances, reporting, and records administration in accordance with applicable Job Corps requirements and privacy rules.

Requirements

• Proficiency with advanced Microsoft Office applications, including Word, PowerPoint, Outlook, and Excel.
• Computer literacy in basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• Skill in operating a variety of office machines.
• Ability to complete routine paperwork effectively and in a timely manner.
• High level of organizational and accurate record-maintenance skills.
• At least six months of experience in administrative support, data entry, records management, or related work.
• High school diploma or equivalent.
• Valid state driver’s license.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Review incoming student-record information to ensure each form is accurate and complete.
• Assist the Records Manager with scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength), collaborating with OA contractors in the geographic assignment plan (GAP).
• Collaborate with counselors to return UA students to the Center and promptly document UA retrieval efforts in CIS and student personnel files.
• Maintain accountability for inputting student records and credentials in CIS in compliance with the PRH.
• Track and report performance accurately and take necessary corrective action to achieve performance outcome goals and quality standards established by the National Director of Job Corps.
• Assist in preparing daily morning reports and ensure they are made available to all departments in a timely manner.
• Coordinate commercial transportation for students in compliance with the PRH and Department of Labor Manual Series—DLMS 7—Travel Management.
• Implement a system for providing student clothing allowances in the amounts and on the schedule specified in the PRH, retaining signed receipts for allowances issued.
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
• Prepare arrival pay sheets for students.
• Review student folders to ensure they contain necessary paperwork.
• Help update student profiles (ETA 640).
• Prepare terminated folders.
• File student information in permanent folders.
• Work with counselors and the Student Personnel Officer to arrange student transportation.
• Protect student personal information subject to the Privacy Act, sharing it with staff only as needed to ensure student safety and effective service provision, in accordance with Student Rights to Privacy and Disclosure of Information.
• Ensure the accuracy, completeness, and timeliness of all student-record documents.
• Perform other duties as assigned.

Benefits

• Paid short-term and long-term disability and basic life insurance.
• Health care insurance available, including medical, dental, vision, critical illness, accident, HSA, and FSA.
• Paid holidays.
• Paid time off.
• 401(k) retirement plan with company match.
• Tuition reimbursement.
• Employee assistance counseling service programs available.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED