Records Clerk

CoreCivic•Houston, TX

16h

About The Position

The Records Clerk maintains, updates, and dispositions inmate/resident records and files in a secure institutional setting. The role assembles and reviews records for policy compliance, corrects file contents as needed, and prepares files for transfer or archiving. It also handles court correspondence, verifies court bonds against sentences, monitors case dispositions after court appearances, and coordinates with internal staff, local jurisdictions, and courts about records. The clerk maintains organized, current files in accordance with corporate file setup, composition, retention, and storage procedures while protecting the confidentiality and security of records. The position also tracks scheduled discharges and processes parole certificates, discharge letters, release authorizations, and release notifications.

Requirements

High school diploma, GED certification, or equivalent.
Valid driver's license.
Must be at least 18 years of age.

Nice To Haves

Experience in records management in a correctional institution or office.
Proficiency in Microsoft Word, Excel, and other personal computer applications.

Responsibilities

Assemble inmate/resident files from all repositories.
Review records for compliance with policies and verify and correct file composition as necessary.
Prepare records for transfers or archives.
Receive court correspondence regarding inmates/residents and respond as necessary.
Verify that court bonds fully cover inmate/resident sentences.
Monitor case dispositions following court appearances.
Contact internal staff, local jurisdictions, and courts regarding inmate/resident record information.
Create and maintain organized, up-to-date general and inmate/resident files, including sorting, labeling, filing, and retrieving records in accordance with corporate policies and procedures.
Maintain the confidentiality and security of records.
Maintain an up-to-date list of inmates/residents scheduled for discharge.
Process parole certificates, letters of discharge, release authorizations, and release notifications.