Records Clerk

Core Civic • Eloy, AZ

1d

About The Position

The Records Clerk is responsible for maintaining, updating, and disposing of inmate/resident records and files. The role assembles and reviews records for policy compliance, corrects file contents as necessary, and prepares records for transfer or archiving. It also handles court correspondence, monitors case dispositions, coordinates record information with internal staff and external jurisdictions, and maintains organized, confidential, and secure files. The Records Clerk also tracks scheduled discharges and processes related release documentation.

Requirements

• High school diploma, GED certification, or equivalent.
• Valid driver's license.
• Must be at least 18 years of age.

Nice To Haves

• Experience in records management in a correctional institution or office.
• Proficiency in Microsoft Word, Excel, and other personal computer applications.

Responsibilities

• Assemble inmate/resident files from all repositories; review records for compliance with policies; verify and correct file composition as necessary; and prepare records for transfers or archives.
• Receive correspondence from courts regarding inmates/residents and respond as necessary.
• Verify that court bonds received fully cover inmates’/residents’ sentences and monitor case dispositions following court appearances.
• Initiate contact with internal staff, local jurisdictions, and courts regarding inmate/resident record information.
• Create and maintain organized, up-to-date general and inmate/resident files, including sorting, labeling, filing, and retrieving records according to applicable policies and procedures.
• Maintain the confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge.
• Process parole certificates, letters of discharge, release authorizations, and release notifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED