Student Manager-ASI Events

Associated Students, Inc.•San Luis Obispo, CA

6d•Onsite

About The Position

The Student Manager for ASI Events manages ASI Events Student Assistants under the supervision of the Coordinator I–ASI Events and works closely with the University Union leadership team. The position communicates with staff and participants about programs, services, policies, and emergency response, and supports the University Learning Objectives through ethical decision-making, respect for diversity, sustainability awareness, teamwork, and effective communication. The position is based at Cal Poly in San Luis Obispo, California. Responsibilities include supervising, scheduling, training, and providing feedback to student employees; managing daily operations and staff meetings; ensuring event procedures are followed; and coordinating event logistics, schedules, budgets, contracts, production, marketing materials, equipment needs, and internal communications. The manager also assesses student interests and event operations, prepares reports and written materials, maintains procedures and resources, and supports safe, effective event delivery, including virtual events. Employment is at will and is contingent on satisfactory completion of a background check. The position pays $18.90 per hour and is limited to a maximum of 20 hours per week while attending academic classes. The employee must be available throughout summer 2027 and the 2027–28 academic year. Work may include late nights, weekends, and holidays.

Requirements

Must be a currently enrolled Cal Poly student carrying at least 6 units; graduate students must carry at least 4 units.
Developed critical-thinking, conflict-management, and problem-solving skills.
Ability to manage multiple tasks efficiently and stay focused in a high-volume, fast-paced environment.
Ability to adapt to change and work cooperatively with others or independently as needed.
Ability to empathize and connect with others appropriately.
Ability to handle confidential information according to ASI policies and procedures.
Excellent oral and written communication skills.
Confidence to take risks, explore new ideas, and supervise peers.
High attention to detail.
Experience developing and conducting assessments, reporting, and analyzing results.
Knowledge of Windows-based computer systems, including Microsoft Office.
Awareness of safety and risk-management procedures.
Must hold a California driver’s license and have a driving record acceptable to ASI’s insurance underwriters.
Ability to foster communication and teamwork and maintain a positive, cooperative, productive work atmosphere.
Ability to establish and maintain effective working relationships with a diverse population, including people from different cultural backgrounds and people with specific needs or limitations.
Knowledge of event planning, logistics, and execution.
Professional writing skills.
Must be able to work throughout summer 2027 and the 2027–28 academic year.
Satisfactory completion of a background check, including a criminal records check, is required.
Must comply with mandated reporter requirements under the California Child Abuse and Neglect Reporting Act and applicable ASI policy.

Responsibilities

Supervise, schedule, and manage daily operations for student employees.
Train employees in essential duties, customer service, and risk management.
Initiate or manage staff coaching, discipline, and feedback; make disciplinary recommendations to the ASI Program Coordinator.
Participate in leadership development training with the immediate supervisor and student manager leadership team.
Complete weekly administrative duties, including service requests, agendas, and regular staff meetings.
Abide by and enforce ASI and campus security regulations regarding confidential and private information.
Manage applicable internal and external communication outlets.
Keep area manuals, procedures, and resources accurate and accessible to staff.
Apply ASI and staff-area policies and maintain the ASI philosophy and brand.
Produce regular reports, reviews, and assessments of the staff area.
Maintain a consistent work schedule and attend meetings, workshops, and retreats.
Serve as an information source for Recreational Sports and ASI programs and services, and provide quality customer service.
Maintain workplace professionalism and a positive work environment.
Maintain familiarity with emergency response protocols and manage campus safety protocols for on-campus events.
Demonstrate effective resource management and competency with technological resources used by the staff area.
Manage Zoom, Zoom Webinar, and other virtual event platforms, including virtual-event production.
Ensure event processes and procedures are followed, including payment, contracting, production schedules, budget tracking, and internal communication.
Collect student interest and event preferences through assessment; assess event operations and adjust processes as needed.
Prepare professional memos, proposals, requests, disciplinary letters, agendas, and reports.
Build relationships and collaborate; stay informed about trends in university events programming.
Approve marketing materials.
Coordinate schedules and duties of ASI Events Student Assistants and organize scheduled staff meetings.
Organize and schedule additional ASI student staff for large-scale events.
Inventory equipment and determine purchasing needs.
Develop systems and policy manuals.
Perform other duties as assigned.