Student Admin/Office Assistant

Chapman University Careers • Irvine, CA

11d • Onsite

About The Position

Provide administrative support to the Office of Engagement & Volunteerism, which includes parent and family engagement, alumni engagement, and Chapman support groups. This position is fully in-person and works out of the Elliott Alumni House on the Orange Campus.

Requirements

• Be detail-oriented when maintaining Excel spreadsheets and correctly entering data updates.
• Possess organizational skills to meet deadlines across multiple projects.
• Be comfortable speaking with parents and alumni by phone, email, and in person.
• Have previous experience using Microsoft Office Suite, including Outlook, Word, and Excel.
• Be comfortable learning to use a central database.
• Be able to maintain confidentiality.

Responsibilities

• Greet visitors and respond to requests for information and assistance.
• Refer individuals to appropriate university offices as needed.
• Complete electronic filing, mailings, and office organization.
• Conduct phone calls and send emails to alumni and parents on behalf of the office.
• Complete detailed tasks related to Excel spreadsheets.
• Perform other administrative duties as assigned.
• Compile and manage detailed Excel spreadsheets tracking event attendee lists, ensuring accuracy and organization for event planning and follow-up.
• Occasionally attend events to interact with attendees and help with venue setup and takedown.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed