US_Administrative Assistant III_CO

Roche Diagnostics • Indianapolis, IN

1d • Onsite

About The Position

ASPIRE Diagnostics is seeking a Strategic Administrative Partner to support the Wave Lead during deployment of the ASPIRE program across US sites in Waves 5a and 5b: Indianapolis, Branchburg, Tucson, Carlsbad, Santa Clara, and Pleasanton. The role is part of each Wave Lead Team and helps ensure support is appropriately aligned across waves. It focuses on operational excellence, team development, change management, logistics and scheduling, planning, and communication.

The position provides comprehensive, proactive administrative support to the Wave Lead and, as applicable, Lead Team members. Responsibilities include travel, expense, meeting, and calendar support; organizing leadership meetings and agendas; supporting timely decision-making; maintaining templates and documentation; and coordinating wave and functional team activities to meet milestones. The role also contributes to project management and strategic program activities, including change control, reporting, implementation of reporting processes, and advancing ASPIRE goals and strategy.

The role is based onsite in Indianapolis, Indiana, with working hours of 8 a.m. to 5 p.m., Monday through Friday. The position requires a 36-month commitment, business travel 4–6 times per year, and collaboration across multiple international time zones. Relocation benefits are not available. The posting says the role qualifies for benefits detailed at a linked source, but does not specify the individual benefits. The salary range fields are blank; actual pay is determined by experience, qualifications, location, and other job-related factors. A discretionary annual bonus may be available based on individual and company performance.

Requirements

• Associate or bachelor's degree in a related field; a bachelor's degree is preferred.
• 5–7 years of experience in an assistant role or comparable activity.
• Experience with project-management approaches, tools, and project lifecycle phases, including agile.
• Strong knowledge and experience using Google Suite.
• Experience with collaboration tools and working in virtual teams.
• Demonstrated ability to organize, coordinate, and integrate multiple streams of information and activities.
• Problem-solving skills and mature judgment, including the ability to handle highly confidential and critical information.
• Strong interpersonal and communication skills.
• Excellent written and verbal communication skills and fluency in spoken and written English.
• Detail orientation and excellent organizational and process-management skills.
• Ability to learn quickly and work with a high tolerance for ambiguity and complexity.
• Ability to cultivate strong, trusting relationships with executive leaders.
• Excellent time-management and organizational skills, including the ability to execute multiple competing activities to a high-quality, timely conclusion.
• Willingness to learn new skills in a rapidly changing environment and ability to build and maintain business relationships.
• Must be local to Indianapolis.
• Able to work onsite from 8 a.m. to 5 p.m., Monday through Friday, and commit to 36 months.
• Able to travel for business 4–6 times per year and work across multiple international time zones.

Responsibilities

• Provide proactive administrative support to the Wave Lead and, as applicable, Lead Team members, including travel, expenses, meetings, and calendars.
• Schedule travel, draft emails, and forward emails to the appropriate parties for reply.
• Drive leadership meetings as requested, plan agendas, and support timely, well-informed decision-making.
• Guide and monitor execution of work, maintain templates and documentation, and connect the delivery organization.
• Support wave and functional teams in meeting established milestones.
• Prepare and execute meeting wrap-ups with internal and external stakeholders, including agendas, documentation, and action-item tracking.
• Independently manage events for the manager or team, including internal and external workshops.
• Collaborate on organizational and group projects as a project lead or member, including project conception, implementation, and results monitoring.
• Execute the Change Control Process for areas of responsibility.
• Drive reporting activities and provide accurate status updates and reporting.
• Implement and manage status and progress reporting, project templates, and documentation.
• Identify strategically important topics and implement them in the area of responsibility.
• Contribute to, drive, and implement ASPIRE goals, vision, and strategy.
• Bring ideas about tools and working methods to the management group.
• Support identified projects to help deliver the program successfully.
• Help build understanding and cooperation between the manager and the area, and promote Leadership Team effectiveness and cohesion.
• Collaborate across waves and with DIA Ops and Megasites Cluster leadership.

Benefits

• A discretionary annual bonus may be available based on individual and company performance.
• The position qualifies for benefits described at a linked source; specific benefits are not listed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree