Assistant

VERVE•Los Angeles, CA

12h•Onsite

About The Position

Verve is hiring Assistants for several busy desks across the agency. This hands-on, in-person role in Los Angeles is centered on supporting agents and their desks while gaining exposure to deals, clients, and industry materials. The position offers direct agent mentorship, exposure to clients and projects across departments, and a potential path for advancement, including promotion from within. Employment is contingent upon eligibility to work in the United States in accordance with applicable law. Verve is an equal opportunity employer that values diversity at all levels of the company.

Requirements

6–12 months of on-desk experience at an agency, management company, studio, or network.
Exceptional attention to detail.
A genuine interest in pursuing representation and a long-term career in the business.
Strong organizational skills and the ability to manage competing priorities in real time.
Comfort with numbers and basic client accounting; prior experience is a plus, but training will be provided to the right person.
Clear, polished written and verbal communication.
Discretion, composure, and sound judgment when handling confidential information.
A proactive, solutions-oriented attitude and eagerness to learn.
Proficiency with Microsoft Office and Adobe Suite.

Nice To Haves

Experience with client accounting.
Experience with Airtable and IE.

Responsibilities

Manage a high-volume desk, including phones, calendars, scheduling, and correspondence.
Coordinate meetings, pitches, auditions, and client submissions.
Track, log, and distribute scripts, books, and other materials.
Read and cover materials, with opportunities to provide input on projects and clients.
Maintain accurate client lists, databases, and internal reports.
Liaise with clients, buyers, managers, attorneys, and colleagues across departments.
Assist with client accounting by tracking payments and commissions, reviewing deal terms against incoming checks, and flagging outstanding balances.
Handle expense reports, travel arrangements, and general administrative support.
Anticipate the agent’s needs and keep the desk running smoothly under pressure.