Staffing Specialist - Part Time

Capital Health (US)•Hopewell, NJ

1d•$21 - $28

About The Position

Under the direction of the Division Director, Patient Services, and Staff Coordinator - CRO, the Staffing Specialist coordinates and enters schedules and daily schedule changes for nursing units. The role assists nursing administration with medical records, reports, and staffing variances, and coordinates scheduling for flexible staffing teams with Patient Services and Patient Logistics. It verifies licenses and certifications and helps track FMLA, overtime, sick time, and leaves of absence for three flexible staffing teams. The position also serves as a liaison between the nursing office and other hospital departments, collects data to monitor outcomes, and updates the CRO dashboard. The Staffing Specialist creates computerized schedules for assigned nursing units using established staffing patterns, policies, approved employee preferences, and managers’ requests, while helping minimize overtime and other premium pay. In consultation with nurse managers, the specialist revises unit schedules and addresses staffing needs. The role allocates core, registry, float, and relief nursing personnel to meet daily coverage requirements, including just-in-time staffing for sick calls and other unscheduled absences. It provides requested and regular scheduling-database reports, reviews timesheets and resolves schedule and time-clock discrepancies with managers, processes weekend-program employee data, and helps ensure accurate compensation. The specialist may also support and train others in use of the nurse scheduling system. This is a part-time position with 24 scheduled weekly hours. The stated pay range is $21.33–$27.73; the posting notes that the range reflects a full-time equivalent and actual compensation may vary according to assigned hours and position status.

Requirements

High school diploma or equivalent.
One year of clerical, secretarial, staffing, or scheduling experience in an acute healthcare environment.
Strong organizational and interpersonal skills.
Excellent verbal and written communication skills.
Knowledge of regulatory standards, compliance requirements, and hospital policies and procedures.
Proficient computer skills, including intermediate Microsoft Excel and Word skills.
Ability to coordinate multiple projects and issues simultaneously.
Working knowledge of and ability to apply professional standards of practice in situations.
Ability to negotiate staffing and scheduling changes and address issues.

Responsibilities

Coordinate and enter schedules and daily schedule changes for nursing units.
Assist nursing administration with medical records, reports, and staffing variances.
Coordinate scheduling for flexible staffing teams with Patient Services and Patient Logistics.
Verify licenses and certifications and help track FMLA, overtime, sick time, and leaves of absence for three flexible staffing teams.
Serve as a liaison between the nursing office and other hospital departments.
Collect data to monitor outcomes and update the CRO dashboard.
Create computerized schedules for assigned nursing units using established staffing patterns, policies, employee preferences, and managers’ requests, while helping minimize overtime and premium pay.
Revise and adjust unit schedules in consultation with nurse managers and consult with managers and others about staffing and scheduling needs.
Adjust and allocate core, registry, float, and relief nursing personnel to provide daily coverage, including just-in-time staffing for sick calls and other unscheduled absences.
Provide requested reports and produce regular reports from the scheduling database.
Review timesheets for completion and identify discrepancies between schedules and employee clock-in and clock-out times.
Discuss payroll issues with managers, process weekend-program employee data accurately, and help ensure correct compensation.
Support and train others on use of the nurse scheduling system, as needed.