Staffing Specialist

Parkland Health

16d

About The Position

Coordinates and monitors scheduling activities for nurses, healthcare assistants, clerical staff, and support technicians in an assigned division to ensure appropriate staffing levels for optimal patient care. This is a full-time night-shift position, scheduled from 7 PM to 7 AM. The role identifies staffing needs, monitors productivity, fills vacant shifts, maintains staffing and payroll records, coordinates with supervisors and managers, and supports efficient staffing operations.

Requirements

Five years of clerical experience; an equivalent combination of education and experience may substitute.
Ability to use independent judgment to resolve issues within established guidelines.
Excellent communication skills and ability to communicate effectively with hospital personnel.
Ability to use required department software.
Ability to compose correspondence independently.
Familiarity with standard office equipment.
No certification, registration, or licensure required.

Nice To Haves

Experience in a hospital or medical setting is preferred.

Responsibilities

Identify daily staffing needs for the assigned division and monitor inpatient-unit productivity; reallocate staff as needed to maintain acceptable productivity levels.
Review payroll reports against bi-weekly payroll records, identify discrepancies, correct records, and distribute payroll according to established procedures.
Contact employees to fill vacant shifts and maintain current employee contact information.
Compile and maintain productivity-based staffing requirements for the assigned division and update ANSOS as required.
Evaluate and obtain approval for overtime shifts when applicable to fill critical vacancies and maintain acceptable productivity in support of patient safety.
Communicate staffing status to on-coming and off-going supervisors.
Recommend staff reallocation and proactive staffing plans on daily, weekly, and weekend schedules.
Maintain positive working relationships with division managers and house supervisors to complete work efficiently.
Train others to perform work duties as necessary to provide workload coverage.
Identify opportunities to improve work processes and customer satisfaction; make recommendations, implement changes, and monitor results as appropriate.
Stay current on developments and trends in the field through professional learning activities and integrate relevant knowledge into work practices.
Maintain knowledge of applicable rules, regulations, policies, laws, and guidelines; develop internal controls that promote compliance and seek guidance as needed.