Staffing Office Scheduling Assistant

Carle Health•Urbana, IL

19h

About The Position

The Staffing Office supports staffing and scheduling coordination for inpatient operations. The Scheduling Assistant uses the scheduling system to make real-time schedule updates and corrections, and helps ensure inpatient units are staffed efficiently for each shift. The role also supports efforts to fill open shifts when needed.

Responsibilities

Provide end-user assistance for the Kronos scheduler.
Facilitate Carle Health employee redeployment efforts.
Coordinate inpatient daily staffing through forecasting, daily review and reporting, tracking and entering schedule updates, and extra shift initiatives.
Provide support for timekeeper functions.
Create and maintain schedules for hospital inpatient and clinical support services staff according to departmental and housewide standards, supporting productivity, stewardship, and efficiency.
Review future departmental schedules and manage schedule change requests in a way that preserves a balanced schedule.
Coordinate efforts to fill open shifts based on forecasted need.
Perform accurate data entry, information retrieval, and reporting.
Assist as a resource to staff, unit leaders, and house officers on policies, procedures, office activities, and the scheduling system.
Answer telephone calls and take and deliver messages according to department communication standards.
Provide administrative, secretarial, and clerical support for the department.