Staffing Manager

University of Pennsylvania

5d•$77,330 - $90,000

About The Position

The Staffing Manager is responsible for human resources and staffing functions within the OBGYN Research Business Office, providing comprehensive HR management and guidance for research staff and trainees across the Department of Obstetrics and Gynecology. The role is the primary resource for staffing and Workday processes and serves as a liaison with PSOM HR, advising hiring managers, supervisors, and faculty on HR policies, procedures, and complex staffing matters. The position manages recruitment, job postings and hiring, onboarding, reclassifications, leaves of absence, workers’ compensation, performance management, annual performance and merit processes, position discontinuations, and terminations. It guides supervisors on complex employee and staffing issues and ensures HR processes and policies are followed. The Staffing Manager also manages appointment and reappointment processes for postdoctoral researchers, research associates, visiting students and scholars, and other research-related personnel, including ISP and PSP processes. The role manages visa and immigration processes for faculty, staff, and trainees and serves as the Research Business Office’s subject matter expert for Workday HR and staffing processes, working with PSOM HR and other University offices to resolve complex matters.

Requirements

Bachelor of Science and 3 to 5 years of experience, or an equivalent combination of education and experience.
HR experience preferred.

Nice To Haves

HR experience.

Responsibilities

Manage recruitment, hiring, and staffing processes, including advising hiring managers on position development and PIQs, creating and managing job requisitions, and reviewing and approving hiring actions in Workday.
Advise hiring managers, supervisors, and faculty on University and PSOM policies and processes related to recruitment, hiring, reclassifications, leaves of absence, workers’ compensation, performance management, terminations, and other complex staffing matters.
Manage appointment and reappointment processes for postdoctoral researchers, research associates, visiting students and scholars, and other applicable research personnel.
Manage ISP and PSP processes, ensuring required documentation and approvals are obtained and actions are completed appropriately and on time.
Manage visa application and renewal processes for international research faculty, staff, and trainees, coordinating with candidates, ISSS, PSOM HR, and appropriate University offices.
Develop and maintain HR standard operating procedures for recruitment, hiring, onboarding, staffing, and related processes.
Develop and deliver Workday and HR-related training, workshops, and refresher sessions for supervisors, hiring managers, and staff.
Manage onboarding for new research staff and trainees, coordinating required employment activities and access to Penn identification, email, building and laboratory access, and other required systems.
Maintain HR tracking tools for hires, terminations, reclassifications, research appointments and reappointments, and other staffing actions.
Prepare and review recurring and ad hoc workforce reports to monitor upcoming actions, identify outstanding requirements, and ensure HR processes are completed on time.

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Flexible spending accounts for eligible health care and dependent care expenses.
Tuition assistance for employees, spouses, and dependent children at Penn; dependent children may also receive assistance at other institutions.
Basic, matching, and supplemental retirement plans, with investment options through TIAA and Vanguard.
Substantial time away from work during the year.
Long-term care insurance.
Wellness and work-life programs and resources.
Professional and personal development resources.
Access to University resources, including libraries, athletic facilities, cultural activities, and recreational activities.
Discounts and special services for arts, entertainment, transportation, mortgages, and other goods and services.
Flexible work options and hours.
Forgivable home ownership loan for eligible employees interested in buying a home or residing in West Philadelphia.
Adoption expense reimbursement for eligible employees, for up to two adoptions in the household.